Executive Assistant

Schedule

• Shift: Full-time, Day shift, 8:30am-5:00pm

This position offers comprehensive administrative support to the Executive Director, including managing complex scheduling, correspondence, communications, and document preparation (such as emails, calls, memos, and reports). The role also involves coordinating travel logistics and handling highly confidential matters. Additionally, it includes general office management and administrative coordination, with an emphasis on meeting deadlines and ensuring smooth operations. The position requires interaction with program staff, management, the Board of Directors, staff, funders, and external stakeholders.

• Provide comprehensive administrative support to the Executive Director.
• Manage and organize the Executive Director's intricate daily calendars and activities, effectively resolving scheduling conflicts.
• Assist in preparing for board committee meetings by sending invitations, tracking attendance, writing minutes, and following up on action items.
• Draft and edit letters, emails, correspondence, memos, and formatted reports; develop presentation materials with the Executive Director's approval.
• Coordinate travel arrangements for the Executive Director and support staff.
• Prepare for meetings attended by the Executive Director, including arranging the meeting room (in person or virtually), procuring refreshments, and attending as necessary.
• Maintain organized filing systems and databases while ensuring confidentiality of sensitive information.
• Collaborate with Directors on the formulation of the annual staff meeting schedule.
• Oversee monthly Staff Meetings by preparing agendas, coordinating PowerPoint presentations, and organizing food for in‑person meetings.
• Assist in the preparation, processing, and management of government grants by entering and maintaining accurate funder contact information, tracking report deadlines and submissions in Raiser’s Edge, and keeping grant proposal folder current.
• Monitor all grant and program contracts, including those sent to the legal team for review and approval.
• Procure office supplies as needed.
• Process check requests or submit invoices for payment through the Requisition Center (RQC) system.
• Maintain and track subscription services for online media, video conferencing, and related databases.
• Support special projects, research initiatives, and other duties as assigned.

• BA required or five (5) years administrative experience in an executive environment in lieu of degree.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Raiser’s Edge and Access.
• Exceptional customer service capabilities.
• Able to function independently with minimal supervision in a dynamic, fast‑paced environment.
• Strong organizational abilities, including multitasking and establishing priorities effectively.
• Excellent verbal and written communication skills.
• Meticulous attention to detail with robust organizational skills.

This position necessitates occasional travel using a personal vehicle. A valid driver’s license and proof of car insurance coverage are required. Some evening and weekend work may also be necessary.

FULL TIME 35 HOURS WEEKLY, MONDAY-FRIDAY

$60 TO $62K

Life Bridge Health is a dynamic, purpose‑driven health system redefining care delivery across the mid‑Atlantic and beyond, anchored by our mission to “improve the health of people in the communities we serve.” Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community‑centered care.

• Impact:
  Join a team that values innovation and outcomes, delivering life‑saving care to our youngest and most vulnerable patients.
• Growth:
  Opportunities for professional development, including tuition reimbursement and developing foundational skills for neonatal critical care leadership and advanced certification.
• Support: A culture of collaboration with resources like unit‑based practice councils and advanced clinical education support — improving both workflow efficiency and patient outcomes and allowing you to work…