Project Controls Coordinator

MUST HAVES

• Procore and Sage experience
• Ability to commute and work fully onsite in Joppa, MD
• Experience with construction contracts
• Great communication skills

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field preferred
• 5+ years of experience in construction administration or project coordination
• Equivalent experience considered

• Hands‑on experience with Procore and Sage
• Familiarity with construction contracts, change orders, and AIA documents
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Excel, Word, and Outlook
• Ability to support multiple projects and work independently

• Experience using Hub Spot
• Background in commercial or modular construction

We are seeking a detail‑oriented Project Controls Coordinator to support the successful execution of commercial construction projects from proposal development through project closeout. This role does not manage projects directly, but plays a critical role in maintaining the administrative, financial, and systems controls that enable project teams to deliver work safely, on time, and within budget.

This position partners closely with Project Managers, Construction Managers, Accounting, Operations, and Business Development teams to ensure accurate documentation, clean data, and strong compliance across all projects.

• Set up, organize, and maintain complete project files and directories
• Support contract preparation, routing, execution, and filing
• Coordinate project kick‑off meetings and track action items
• Maintain task lists and support reporting for project teams

• Maintain alignment and data accuracy across Procore, Sage, and Hub Spot
• Update commitment logs and ensure consistency with accounting records

• Track change orders (pending, approved, rejected)
• Ensure all changes include proper backup documentation, cost breakdowns, and schedule impacts
• Provide visibility to project teams on change status and potential risks

• Support billing and payment processes in coordination with accounting
• Track and maintain insurance certificates, safety documentation, and subcontractor compliance records

• Serve as a central administrative liaison between project teams, accounting, and operations
• Communicate professionally with internal teams, clients, subcontractors, and vendors

• Identify opportunities to improve administrative efficiency and documentation consistency
• Support onboarding and training of new team members on systems and processes
• Participate in project wrap‑ups and lessons‑learned initiatives

• Stable, growing construction organization
• Process‑driven environment with a focus on operational excellence
• Collaborative team culture with strong cross‑functional support
• Opportunity to make a meaningful impact on project success