Executive Assistant

Overview

This position offers comprehensive administrative support to the Executive Director, including managing complex scheduling, correspondence, communications, and document preparation (emails, calls, memos, and reports). The role coordinates travel logistics, handles confidential matters, and includes general office management and administrative coordination with emphasis on meeting deadlines and smooth operations. The position requires interaction with program staff, management, the Board of Directors, staff, funders, and external stakeholders.

• Provide comprehensive administrative support to the Executive Director.
• Manage and organize the Executive Director s intricate daily calendars and activities, resolving scheduling conflicts.
• Assist in preparing for board committee meetings by sending invitations and reminders, tracking attendance, writing minutes, and following up on action items.
• Draft and edit letters, emails, correspondence, memos, and formatted reports; develop presentation materials with the requisite approval from the Executive Director.
• Coordinate travel arrangements for the Executive Director and support staff.
• Prepare for meetings attended by the Executive Director, including arranging the meeting room (in person or virtually), procuring refreshments, and attending the meeting as necessary.
• Maintain organized filing systems and databases while ensuring confidentiality of sensitive information.
• Collaborate with Directors on the formulation of the annual staff meeting schedule.
• Oversee the monthly Staff Meetings by preparing the agenda, coordinating PowerPoint presentations, and organizing food for in-person meetings.
• Assist in the preparation, processing, and management of government grants by entering and maintaining funder contact information, tracking report deadlines and submissions in Raiser's Edge, and ensuring the grant proposal folder is current.
• Monitor all grant and program contracts, including those submitted to the legal team for review and approval.
• Procure office supplies as needed.
• Process check requests or submit invoices for payment through the Requisition Center (RQC) system.
• Maintain and track subscription services for online media, video conferencing, and related databases.
• Support special projects, research initiatives, and other duties as assigned.

• Education:
  
  BA required or five (5) years administrative experience in an executive environment in lieu of degree.
• Skills:
  
  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Raiser s Edge and Access.
• Demonstrates exceptional customer service capabilities.
• Capable of functioning independently with minimal supervision in a dynamic, fast-paced environment.
• Exhibits strong organizational abilities, including multitasking and prioritization.
• Excellent verbal and written communication skills.
• Meticulous attention to detail with robust organizational skills.

This position necessitates occasional travel using a personal vehicle. A valid driver’s license and proof of car insurance are required. Some evening and weekend work may be necessary. Full-time 35 hours weekly, Monday–Friday. Salary range $60,000–$62,000.

Life Bridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to “improve the health of people in the communities we serve.”

• Impact:
  Join a team that values innovation and outcomes, delivering life-saving care to our youngest and most vulnerable patients.
• Growth:
  Opportunities for professional development, including tuition reimbursement and developing foundational skills for neonatal critical care leadership and advanced certification.
• Support: A culture of collaboration with resources like unit-based practice councils and advanced clinical education support.
• Benefits:
  Competitive compensation, health plans, free parking, and wellness programs.

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and community commitment. CARE BRAVELY—cultivating compassion, courage, and urgency in decisions to empower teams to shape healthcare s future. Life Bridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.