Accounting and Operations Coordinator

Greater Baltimore Area/Hybrid

MD Energy is a rapidly growing energy management company that serves some of the area’s largest businesses, including real estate owners, restaurants, and manufacturers. We provide consulting services for utilities across the United States, and we are looking for customer centric individuals to join our team.

As the Accounting and Operations Coordinator, you will be primarily responsible for providing operations support to our Field Services company, including managing inventory fulfillment, reconciling job tickets, preparing invoices and assisting with bookkeeping and payroll. You will also support the Operations team with various administrative activities including planning company events, onboarding and offboarding employees, and recruiting. This role requires someone who can work independently, is a quick learner, and can balance multiple projects at once.

• Process accounts payable transactions including matching invoices to purchase orders and receipts, ensuring timely approvals and payments, and maintaining accurate vendor records.
• Maintain accounts receivable transactions by recording invoices in Quickbooks ensuring accuracy based on job tickets and contracts and processing payments received.
• Coordinate with Field Services to reconcile job tickets to financial records.
• Assist with inventory fulfillment ensuring accurate and timely order processing and coordinating with Field Services to monitor inventory levels to prevent low stock.
• Maintain accurate records of inventory transactions including purchase and installations and reconcile financial records to Field Services records.
• Assist with periodic inventory validation. Travel to New Jersey required.
• Record and categorize company transactions in Quickbooks Online.
• Assist with bi-weekly payroll using ADP Workforce Now.
• Support Baltimore office administrative duties including scheduling company meetings, ordering office supplies, arranging lunch for company meetings, and retrieving mail and package deliveries.
• Maintain New Jersey Field Services equipment, including monitoring inventory levels and timely ordering of supplies and equipment to meet operational needs.
• Assist employees with basic support for IT & system issues and facilitate escalation to external IT support if necessary.
• Assist with employee onboarding and offboarding including coordinating 1:1 orientation with other employees, managing system access and deactivation, ordering equipment and facilitating equipment return.
• Schedule interviews for job candidates.
• Assist with Company Culture Committee meetings and activities.
• Assist with planning company events (Virtual and In-person All Hands meetings, Holiday party, etc.).
• Assist with travel arrangements for employees as needed including booking flights, train, hotels, and ground transportation.
• Provide admin support to the Principals as requested.
• Assist with other projects and assignments as needed.

• Bachelor's Degree is preferred but not required.
• Experience with Quickbooks.
• Strong understanding of accounting principles.
• Handle confidential information with discretion.
• Customer-centric mindset.
• Intermediate experience in MS Excel, including pivot tables and lookups.
• Strong attention to detail, time management, organizational and prioritization skills.
• Demonstrated ability to effectively manage deadlines and projects with competing priorities.
• Excellent written and oral communication skills.
• Possess solid quantitative, analytical, and problem-solving skills.
• Outstanding interpersonal skills; demonstrated ability to connect quickly with others and work effectively at all levels within and outside of the organization, including vendors and business partners.
• Strong conflict resolution skills.
• Ability to work well in a fast-paced environment under pressure in time‑critical situations and be productive and self‑motivated during slow periods.

• Medical, dental and vision health insurance.
• 401k.
• Paid time off and paid holidays.
• Wellness Reimbursement.
• Professional Development Reimbursement.
• Regular team meetings and in-person gatherings.

Maryland Energy Advisors is an Equal Opportunity Employer/M/F/Disability/Vet.