Academic Program Coordinator; Office of Research & Translation

The Office of Research and Translation is seeking an Academic Program Coordinator who will administer growing academic activities in the Special Projects group, which manages a growing portfolio of projects. The Academic Program Coordinator plans, develops, and staffs programs and events, supports academic and research programs, and markets programs through social media, websites, and other communications. The successful candidate will be very detail-oriented and have excellent interpersonal and communication skills, oral as well as written, and have the ability to work independently.

They should possess strong problem‑solving skills, pay attention to detail, and be able to handle multiple tasks. The Academic Program Coordinator is expected to develop extensive knowledge about academic programs, policies, procedures, and student support services. May perform duties of a sensitive and confidential nature.

The Academic Program Coordinator will provide complex programmatic, administrative, curricular, and project support for the administrative and faculty directors, faculty, and students of the assigned program. This position serves as the point of contact for the program and assists with the focus area activities. This position will also coordinate administrative support services and academic program activities and act independently to coordinate various processes and activities for an academic program.

• Prepare teaching contracts, payroll, course schedules, syllabi, textbook selections and orders, exam schedules, academic advising assignments and schedules, etc.
• Create and maintain faculty, student and course information records.
• Provide information to students about admission criteria, program offering, degree prerequisites & requirements, etc.
• Coordinate departmental events such as orientation, open house, seminars, receptions.
• Assist in preparing catalog copy and course descriptions. Follow up on production.
• May monitor departmental funds and grants expenditures. Reconcile reports and resolve expenditure discrepancies.
• Compose and prepare routine correspondence to students and faculty.
• Implement processes and procedures for exams.
• Implement processes and procedures related to the admissions process.
• Maintain various databases and paper records.
• Staff credentialing and other related committees.
• Schedule and coordinate meetings and appointments.
• Supports administrative directors with the day‑to‑day operations of the program.
• Upholds administrative processes/procedures, identifies and resolves issues, and provides recommendations for changes to assure efficiency.
• Screens and prioritizes incoming correspondence, inquiries, phone calls, and visitors/guests.
• Coordinates and schedules in‑person and digital meetings and maintains shared calendars.
• May distribute and manage office communications and supports marketing efforts such as creation and distribution of flyers, email marketing campaigns, newsletters, listservs and social media.
• Works with the Director or Assistant Director in supporting the planning and execution of program projects and events, office activities, and meetings—including making room reservations, troubleshooting, ordering food/catering, preparing materials, making travel arrangements, processing honoraria, and greeting of guests.

• Works closely with the faculty support coordinators onboarding faculty and supporting administrative requests such as copying (syllabi, exams, articles), proctoring/disbursing exams, classroom support and expense requests.
• Supports onboarding of new students through recruiting activities, orientation, and course selection.
• Answers general student queries, handles confidential information with discretion, provides limited academic advice and offers referrals to MIEF students.
• May manage student workers.

• May collect and record data; participate in the assessment and evaluation of programs.
• Supports student recruitment, organizes program applications, and assists with graduation processes and procedures.
• Runs and reviews periodic student degree audits.
• Supports…