Document Control Specialist – Aviation & Infrastructure – DMV Region

Document Control Specialist – Aviation & Infrastructure – DMV Region

Washington, D.C. | Maryland | Virginia (DMV Region)

Full-Time | On-Site | DMV Region

Every day at CMTS, our team delivers infrastructure projects that positively impact lives and communities. With over 42 years of industry experience, CMTS has built a strong foundation for continued success, providing project and construction management services to public and private clients nationwide.

We value our employees by fostering a culture of learning, professional development, and collaboration. CMTS is committed to maintaining a work environment that emphasizes safety, integrity, and accountability while supporting work‑life balance and employee well‑being. Our teams are empowered to grow, contribute, and make a meaningful impact through the projects we deliver.

CMTS is seeking a highly organized and detail‑oriented Document Control Specialist to support aviation, transportation, and public infrastructure capital improvement projects throughout the Washington D.C., Maryland, and Virginia (DMV) Region. This role will be responsible for maintaining project documentation, tracking records, managing document workflows, and supporting project teams with document control processes throughout all phases of project delivery.

• Associate’s Degree or Bachelor’s Degree in Business Administration, Construction Management, Engineering Technology, Information Management, or related field preferred
• An equivalent combination of education, technical training, and relevant document control experience

• 3–7 years of document control or project administration experience supporting construction, engineering, aviation, transportation, or infrastructure projects
• Strong understanding of document management processes and records management best practices
• Experience managing project documentation including RFIs, submittals, meeting minutes, transmittals, change orders, schedules, and closeout records
• Ability to maintain organized electronic and hard‑copy filing systems in accordance with project requirements and client standards
• Strong attention to detail and ability to maintain accurate records in fast‑paced environments
• Excellent organizational, analytical, and time‑management skills
• Strong written and verbal communication skills with the ability to interface professionally with project teams and stakeholders
• Ability to manage multiple priorities and deadlines simultaneously
• Experience supporting project teams in active operational or public sector environments preferred
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, Teams, and Adobe Acrobat
• Experience utilizing document management and project management software platforms preferred
• Ability to travel throughout Washington D.C., Maryland, and Virginia project locations as required

• Certified Document Controller (CDC) preferred
• Experience supporting aviation, transportation, or public infrastructure projects preferred
• OSHA 10 or OSHA 30 preferred

• e-Builder
• Procore
• Autodesk Construction Cloud / BIM 360
• Share Point
• Bluebeam Revu
• Microsoft 365

• Maintain and manage project documentation throughout all phases of project delivery including planning, design, construction, and closeout
• Process and track RFIs, submittals, transmittals, meeting minutes, change orders, schedules, correspondence, and project reports
• Ensure all project documents are properly logged, distributed, filed, and maintained in accordance with project procedures and client requirements
• Maintain electronic and hard‑copy filing systems to support document retention, accessibility, and version control
• Monitor document workflows and follow up with project teams, contractors, consultants, and stakeholders to ensure timely submission and processing of documentation
• Support project managers and construction teams with document tracking, reporting, and administrative coordination activities
• Assist with preparation and distribution of project meeting agendas, meeting minutes, reports, and project…