Workplace Solutions Coordinator

SUMMARYWe are seeking an enthusiastic and energetic Workplace Coordinator to join our Baltimore office. The ideal candidate is well-organized, adaptable, and an active thinker who always seeks the best approach.

The Workplace Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Workplace Coordinator is responsible for overseeing the day-to-day operations and community engagement for the Baltimore office.

SCHEDULE This is a part time position - approximately 24-32 hours per week. This could increase over time depending on the preferences of the person in the role and business needs. Days/hours could vary depending on candidate preferences and business needs but there will need to be some flexibility. This role is onsite.

RESPONSIBILITIES Provide operational and logistical support to the Baltimore  the first point of contact for both internal and external parties.

Deliver exceptional service to all internal and external clients and visitors.

Organize travel needs and prepare detailed travel itineraries for Baltimore leadership using Clark’s travel site – Egencia.

Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination.

Inventory, track, and order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized.

Manage invoicing and expenses via the Coupa system to include VP-level expense reports.

Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands.

Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite.

Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys).Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door.

Communicate all internal messaging related to the daily operations of the Baltimore office and region.

Handle internal meetings as well as conference room coordination and support.

Prioritize and manage multiple projects simultaneously.

Maintain accurate documentation and filing systems.

Other duties may be assigned, as necessary.

QUALIFICATIONSDemonstrated ability to 'think on your feet' and solve problems.

Personal confidence and a passion for customer service.

Can-do attitude with superior organizational skills and accuracy.

Ability to maintain confidentiality in all aspects of job responsibilities.

Clear and concise written and verbal communication skills.

Ability to juggle multiple competing priorities under deadlines.

Must be advanced in Microsoft Office applications. Google Suite is a plus.

Ability to navigate online platforms, such as Workday, Salesforce, Coupa, & Egencia.

Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed.

Alignment to Clark Standards of Excellence: self-motivated, results oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

The Physical Side of the Role:
This is an active, hands-on role. You can expect to be on your feet frequently, navigating active job sites with uneven terrain, stairs, ladders, and hoists. The work is physically demanding and requires a full range of motion, including bending, kneeling, and reaching. You’ll need to be comfortable frequently lifting and carrying materials up to 25 pounds, and occasionally up to 50 pounds.

This role requires the ability to communicate effectively, as well as visual acuity for reading plans and inspecting work. The role does include desk time in the office that may require prolonged periods of sitting for tasks…