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Sr. Administrative Coordinator
Job in
Baltimore, Anne Arundel County, Maryland, 21203, USA
Listed on 2026-06-05
Listing for:
Johns Hopkins University
Full Time
position Listed on 2026-06-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
The responsibilities of this role require significant collaboration and coordination with others.
Specific Duties & Responsibilities
* Plan, support, and organize daily activities of the office, unit or program.
* Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
* Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics.
* Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
* May represent department management in appropriate circumstances within the scope of the position's responsibility and purview.
* Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
* Coordinate purchasing processes; process various department bills and reconcile accounts.
* Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
* Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
* May serve as the liaison or office contact with facilities or other service providers.
* Identify and resolve administrative problems and issues.
* Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
* Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.
* Develop and produce reports.
* Assist with preparation of presentations.
* Assist with planning special events/functions, including workshops, conferences, etc.
* Coordinate preparation, set up and logistics for department/office events/functions.
* May perform some non-routine and confidential administrative functions.
* Coordinate work assignments of students and/or temporary office support, as needed.
* Other duties as assigned.
In addition to the duties described above
* Assisting with the setup of the Annual Fall Symposium, which requires event coordination skills as well as ability to engage with donors in dinners and events outside of work.
* May require handling of petty cash up to $3,000.00.
* May require attendance of Coordinator for annual AAAI symposium, which takes place in a different city across the country. All conference related expenses paid by the Division.
Minimum Qualifications
* High school diploma or graduation equivalent.
* Four years of related experience.
* Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
* Four days on-site.
Preferred Qualifications
* Highly proficient with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
* IRB Experience.
Classified
Title:
Sr. Administrative Coordinator
Role/Level/Range: 40 hours per week
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)
Employee group:
Full Time
Schedule:
Monday to Friday 8:30am - 5pm
FLSA Status:
Non-Exempt
Location:
Hybrid/Johns Hopkins Bayview
Department name: SOM DOM Bay Clinical Immunology
Personnel area:
School of Medicine
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