Office Assistant

Job Title:

Office Assistant (Receptionist) Industry: Higher Education / Legal Administration Assignment Type:
Contract (3–6 months, with potential for extension) Pay: $20-25/hour

Work Schedule:

Monday–Friday, standard business hours (8:30 AM – 5:00 PM) with a one-hour lunch; slight flexibility may be available. Fully onsite role (5 days/week).

This position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with a well-established organization in the higher education space to hire a professional and polished Office Assistant to support their legal/administrative office. This role sits in a highly visible environment and requires strong professionalism and customer service skills.

The Office Assistant will act as the face of the office, delivering exceptional front desk support while assisting with a variety of administrative functions. This individual will help maintain daily office operations and ensure a welcoming, organized, and efficient environment.

• Greet and assist visitors, ensuring a positive and professional first impression
• Manage incoming calls and route inquiries appropriately
• Oversee reception areas, keeping spaces clean, organized, and presentable

• Provide support with scheduling, calendars, and appointment coordination
• Assist in planning meetings, including reserving rooms and preparing materials
• Perform general clerical duties such as data entry, document management, and filing
• Support basic invoice handling and administrative processing tasks

• Help coordinate internal activities and small office events
• Provide backup assistance to administrative staff when needed
• Contribute to smooth day-to-day office functionality

• High school diploma or equivalent required
• 2–4 years of experience in an administrative, receptionist, or office support role preferred
• Strong communication and interpersonal skills
• Excellent organizational abilities with attention to detail
• Ability to multitask and manage priorities effectively
• Proficiency in Microsoft Office (Outlook, Word, Excel)

$20-25/hour

Opportunity to work in a prestigious and professional office setting

Gain experience supporting a legal/administrative team

Build valuable administrative and customer service skills

Collaborative and team-oriented environment