Administrative Assistant
Job in
Baltimore, Anne Arundel County, Maryland, 21276, USA
Listed on 2026-06-20
Listing for:
VANE BROTHERS
Full Time
position Listed on 2026-06-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Admin Assistant, Office Assistant
Job Description & How to Apply Below
Job Details
Level: Entry
Job Location:
Baltimore Headquarters - BALTIMORE, MD 21226
Position Type:
Full Time
Education Level: High School/GED
Salary Range: $21.00 - $26.00 Hourly
Travel Percentage:
None
Job Shift: Day
Job Category:
Admin - Clerical
The Administrative Assistant supports daily operations including customer communications, order processing, and coordination of shipping and purchasing functions. This role is ideal for someone organized, detail‑oriented, and customer‑focused.
Essential Duties & Responsibilities- Respond to customer inquiries via phone and email
- Prepare and submit customer quotations
- Generate and process customer orders
- Coordinate shipping and receiving activities
- Create and submit purchase orders
- Maintain accurate records and archives
- Assist with audits (e.g., class society documentation)
- Provide competitive pricing support
- Follow all company policies and procedures
Required:
- High school diploma or equivalent
- 1–3 years administrative/customer service experience
- Strong communication skills
- Proficiency in Microsoft Office (Excel, Outlook, etc.)
- Detail-oriented and organized
Desired:
- Experience in maritime, warehouse or industrial environment
- Experience with order processing or ERP systems
- Familiarity with shipping/receiving workflows
- Ability to manage multiple priorities, be a self‑starter and consistently communicate in a team environment
- Meticulous attention to detail
- Excellent verbal and written communication skills
- Strong computer experience
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