Development Coordinator, Carey Business School

Job Overview

The Development Coordinator provides general support to Development and Alumni Relations (DAR) operations at the Carey Business School, assisting with donor database management, stewardship, financial coordination, board and event support, reporting, and other operational functions.

• Support processing of team information and data management:
  • Enter, retrieve, and maintain data in the development database (CRM)
  • Process gifts, pledges, and other donor‑related transactions
  • Coordinate gift tracking and database maintenance
  • Enter visit notes and solicitation activity, linking gifts to the appropriate proposal
  • Enter and update work‑plan data
  • Compile and produce reports
• Provide administrative support for the DAR team, including:
  • Handle sensitive and confidential information with discretion
  • Maintain a conflict‑free electronic calendar, arranging meetings with leaders and donors
  • Coordinate staff portfolios and portfolio assignment transfers
  • Organize meetings and prepare materials
  • Prepare and mail gift acknowledgement letters
  • Draft correspondence
  • Produce reports and presentations using information from multiple sources
  • Create tables, graphs, and PowerPoint presentations
  • Prepare event briefings for leaders
  • Respond to internal and external constituent inquiries
  • Assist with financial transactions (reconcile travel expenses, pay invoices)
  • Maintain and monitor operating budgets
  • Assist with event planning and day‑of management
  • Assist with management of project deadlines and deliverables, following up on outstanding tasks
  • Monitor and contribute to social media communications
  • Maintain office filing systems and inventories of office equipment
• Additional duties include:
  • Provide calendar management, meeting coordination, travel arrangements, and preparation of leadership materials for the Associate Dean
  • Support development operations activities: donor stewardship reporting, briefing preparation, prospect and donor data management, coordination of donor communications
  • Assist with board and volunteer engagement activities (meeting logistics, material preparation, RSVP tracking, follow‑ups)
  • Maintain accurate constituent and donor records within JHAS, including contact reports and stewardship updates
  • Coordinate financial and administrative processes: expense reimbursements, invoice processing, reconciliation support, adherence to university financial policies

• High school diploma or equivalent
• Three years of related experience
• Additional education may substitute for required experience; additional related experience may substitute for required education if permitted by the JHU equivalency formula beyond a high school diploma

• Bachelor's degree
• Experience using a CRM
• Proficiency in Microsoft Office suite
• Progressively responsible experience in a fast‑paced administrative, advancement, development, or executive support environment. Prior experience at Johns Hopkins University is a plus
• Strong organizational, communication, and technical skills, including experience with fundraising or constituent databases
• Ability to manage multiple priorities in a collaborative team environment
• Ability to assist with after‑hours events as needed

Classified

Title:

Development Coordinator

Starting Salary Range:
Minimum $35,490 – Maximum $66,104 (targeted salary $49,000–$55,000, commensurate with experience)

Employee Group:
Full Time

Schedule:

Monday–Friday, 8:30 am–5:00 pm

FLSA Status:
Non‑Exempt

Location:

JH at Franklin Templeton – Carey Business School, Department: ‑Development & Alumni Relations

Equal Opportunity Employer. EEO is the Law.

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