Assistant Deputy Court Administrator, Operations Specialist II; NCS - Circuit Court Baltim

Job Summary

The Circuit Court for Baltimore City is hiring for an Assistant Deputy Court Administrator with significant experience in executive court management or senior managerial experience. This senior management-level position is at‑will. Under the Administrative Judge and Court Administrator, the assistant deputy provides key administrative support, overseeing day‑to‑day operations and ensuring efficient service to judges, attorneys, litigants, and the public. The role coordinates clerical and administrative functions, supervises managers and staff, and supports operational goals while maintaining compliance with court rules and procedures.

• Assist the Court Administrator and Deputy Court Administrator in managing the Circuit Court’s operations in accordance with policies established by the Administrative Judge, the Circuit Court Bench, and the Administrative Office of the Court.
• Collaborate with court divisions and departments to maximize workplace efficiency.
• Assess and resolve problems, issues, and conflicts in collaboration with subordinate supervisors.
• Make recommendations, improvements, and modifications to procedures and systems to improve processing time, accuracy, and efficiency.
• Act as grant reviewer and coordinator certification with grant managers.
• Serve as liaison for establishing court capital improvement projects.
• Facilitate the development and BOE approval process for memorandums of understanding (MOUs) and contracts.
• Prepare correspondence, reports, forms, and specialized documents.
• Conduct monthly staff meetings.
• Serve as secretary at all judicial bench meetings.
• Attend meetings on behalf of the Court Administrator and Deputy Court Administrator.
• Review and coordinate all requests for reasonable accommodation from employees and the public users of the Court under the ADA.
• Participate in employment interviews and the selection process.
• Provide backup for the Language Coordinator for the Interpreter Program.
• Assist with the planning and coordination of induction ceremonies for new judges.
• Perform related work as required.

• Education: Master’s degree in business administration, public administration, organization development, criminology, criminal justice, or a related field from an accredited college or university.
• Experience: Six (6) years of senior management, policy‑driven operational responsibilities, including three (3) years of experience managing homogeneous functions through subordinate supervisors.
• An Institute of Court Management certification is strongly desirable.
• At the discretion of the Circuit Court Administrative Judge, an equivalent combination of training and experience may be substituted for all of the education or training listed above.

• Knowledge of legal and criminal justice systems, including trends and practices in court management.
• Knowledge of principles, methods, and techniques of public administration, including budget preparation and administration, and personnel management.
• Knowledge of organizational structure, staffing patterns, and administrative controls.
• Knowledge of court technologies and new systems.
• Knowledge of court security procedures and practices.
• Knowledge of case management, calendaring, and noticing systems.
• Knowledge of analytical methods and statistical terminology.
• Supervisory ability.
• Ability to administer and coordinate events and activities within a Circuit Court.
• Ability to plan, organize, and direct the work of others.
• Ability to present recommendations clearly and concisely.
• Ability to exercise judgment and discretion in applying and interpreting Circuit Court policies, laws, rules, regulations, and procedures.
• Ability to establish and maintain effective working relationships with judicial officers, employees, and the public.
• Ability to supervise, train, and evaluate the work of subordinate personnel.
• Ability to establish and recommend appropriate changes at the Circuit Court.
• Ability to speak and write effectively.
• Ability to maintain confidentiality of sensitive information.

Background Check:
Eligible candidates under final consideration for appointments identified as positions of trust must complete a criminal background check and/or fingerprint screening, and must be successfully completed.

Probation:
All persons, including current City employees, selected for this position must complete a 6‑month mandatory probation.

Baltimore City Government is an Equal Employment Opportunity Employer and is committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws.