Operations Coordinator

The Operations Coordinator supports the day-to-day administrative, operational, and logistical needs of Maryland Humanities. This role plays a key part in ensuring smooth internal processes, well‑executed events, and strong organizational coordination across teams. The Operations Coordinator is highly organized, detail‑oriented, and comfortable managing a mix of administrative tasks, event logistics, and cross‑functional support.

Salary Range: $55,000-$57,000

FLSA Status:
Exempt;
Permanent;
Full‑time (32 hours/week)

Reports to:

People & Operations Officer

Working Conditions:

Hybrid, remote first

Supervisory Responsibilities:

None

• Coordinate all aspects of event logistics, including venue coordination, catering, vendor communication, and event‑related communications (invitations and follow‑ups). Primary focus will be on the Regional Humanities Network, traveling exhibits, advancement events, and special projects
• Manage event RSVPs and attendee data, including maintaining accurate records, preparing attendee lists, and ensuring proper entry in Donor Perfect
• Support event logistics for other programs as needed, in coordination with program staff

• Provide general administrative support across the organization, including scheduling, document preparation, and coordination tasks
• Support internal systems and workflows, including basic task management in Asana
• Serve as a backup for the People & Operations Officer for essential operational tasks (e.g., mail processing, administrative workflows)

• Assist with batch reporting and data entry
• Maintain accurate records and support data organization across systems

• Maintain board records, including terms, contact lists, and governance documents
• Support preparation for board and committee meetings, including building and managing Asana workflows
• Assist with tracking and organizing board‑related materials

• 2‑4 years of experience supporting events or event logistics
• 2–4 years of experience in administrative, operations, or coordination roles (nonprofit experience a plus)
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Close attention to detail and accuracy, especially in data entry and recordkeeping
• Clear and professional written and verbal communication skills
• Comfort working with digital tools and systems (e.g., Google Workspace, Asana, CRM platforms such as Donor Perfect, Canva)
• Flexibility and willingness to support a range of operational needs across teams
• Demonstrated initiative to learn and enhance skills that promote equity, inclusion, and cultural responsiveness, and an understanding of systems of oppression and their impact on communities
• Demonstrated commitment to the creation of inclusive spaces and to the equitable treatment of all, including participants, audiences, supporters, staff, and board, at every level of the organization
• Commitment to Maryland Humanities’ mission, vision, and values (see https://(Use the "Apply for this Job" box below).)

• Maryland Humanities offices are located in Baltimore, MD. The office is open for staff to work from as needed. Each staff person is expected to join on‑site team meetings at least 1 day per month.
• Must be located in or willing to relocate to Maryland
• Regular travel throughout the state of Maryland to support events is required
• Ability to work occasional evenings and weekends in support of events
• Prolonged periods of sitting and working on a computer

No one candidate will be perfect for this job. The skills and experience needed to be successful in this job exist on a spectrum. Frequently cited statistics show that candidates with disabilities, BIPOC candidates, women, and members of marginalized and/or systematically excluded groups apply to jobs only if they meet 100% of the qualifications. Maryland Humanities is happy to leave that statistic in the past.

No one ever meets 100% of the qualifications. Please just apply.

• The annual salary for this position is $55,000-$57,000.
• 4-day,…