Office Administrator

Office Administrator – Halethorpe, MD

Company and Office Administrator Role Overview:

• CFS is partnering with a well-established manufacturing organization to hire an Office Administrator to support daily operations during an upcoming transition period through the end of 2026. This organization has a long-standing history, a tenured and collaborative team, and a reputation for producing high-quality, custom-engineered products.
• This is a hands‑on role where the Office Administrator will wear many hats, serving as the central hub of the office, supporting operations, and helping maintain structure in a detail‑driven, fast‑paced environment. This is an excellent opportunity for someone who is highly organized, proactive, and enjoys being the go‑to person in a close‑knit team.
• This person will report directly to the Senior VP of Operations

• Manage office supplies, vendors, facilities maintenance, and equipment needs
• Help document and create standard operating procedures (SOPs) to improve workflow and efficiency
• Manage phones, correspondence, filing, and general administrative functions
• Maintain organized records of company documents, contracts, and internal files
• Assist with light accounting support including purchase orders, vendor invoices, and employee reimbursements
• Assist with scheduling meetings, calendars, and internal communications
• Coordinate internal communication across departments including operations, engineering, and purchasing
• Help track orders, inventory, and shipping/receiving documentation
• Coordinate facilities maintenance, office equipment servicing, and IT vendor relationships
• Provide general administrative support to a small, collaborative team environment
• Identify and implement efficiencies to improve administrative workflows

• 2-3+ years of experience in an administrative, office management, or similar role
  • Experience working in manufacturing or government contracting preferred, but not required
• Knowledge of basic accounting and bookkeeping highly preferred
• Proficiency in Microsoft Office Suite, including basic Excel skills
• Experience working with Epicor or other ERP systems
• Strong organizational skills with a high attention to detail
• Ability to be resourceful, take initiative, and adapt in a changing environment
• Strong communication skills and a positive, team‑oriented attitude
• Comfortable working in a dynamic, team‑oriented environment and wearing multiple hats

Schedule: 8am–5pm, Monday–Friday (100% on‑site in Halethorpe, MD)
Salary: $45,000–$52,000