Administrative Assistant II; Part-Time

The University of Maryland, Baltimore, School of Nursing is seeking a part‑time Administrative Assistant II (20 hours per week) to support the Office of Strategic Engagement and Impact
. Reporting to the Associate Dean, this position provides complex administrative support to an individual, office, department or program. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor. Incumbents exercise discretion and judgment with considerable consequences of error.

This is a Part‑Time (20 hours per week) position.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program, effective on your date of hire. Non‑exempt regular staff receive a generous paid leave package that starts with annual leave accrued per year, paid holidays, personal leave, unlimited accrual of sick time, and time for community service;

comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

• Edit, format, and revise a variety of documents and materials created by others. Proofread for grammatical, typographical and basic content errors.
• Convert rough copy and drafts to final‑version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Draft and sign routine correspondence and reply to inquiries which do not require technical program knowledge.
• Develop, implement, and maintain paper and electronic filing systems that meet department needs and satisfy requirements for retention and information security. Enter, update, and retrieve information as needed. Create reports as needed.
• Research, analyze, and summarize information and source materials for reports independently and communicate findings orally and in writing.
• Receive and read incoming correspondence and information. Summarize and prioritize review of correspondence. Screen out items to be handled personally and forward remainder with necessary background material.
• Receive and screen telephone calls and visitors. Independently handle procedural and substantive matters and inquiries that do not require technical knowledge or refer callers to others as appropriate.
• Make all necessary arrangements for travel and independently perform required administrative follow‑up and record keeping.
• Assist in preparing and administering the department budget by updating accounts and running periodic reports.

High School Diploma or GED

3 years’ experience providing administrative support.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year‑for‑year basis with 30 college credits being equivalent to one year of experience.

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with…