Bookkeeper and administrative assistant

Order of Alhambra is a charitable organization headquartered in Baltimore, Maryland, with a focus on our Three purposes; sociability, Catholic history, and promoting the welfare of persons with intellectual disabilities. With a commitment to excellence, Order of Alhambra offers opportunities for individuals to make a meaningful impact in a supportive environment.

The incumbent will function as the Order’s Bookkeeper and office administrative assistant. Working in a small office the incumbent will need to be a self-starter and have the ability to work independently with minimal supervision. The incumbent must have excellent communication skills, a working knowledge of Quick Books accounting and payroll software, and Microsoft Office. The incumbent will be responsible for all bookkeeping functions of the Order.

These will include but not be limited to Billing, Accounts receivable/payable. Producing invoices, and performing collection activities, preparing month end and year end financial reports, as well as maintaining all financial files.

Preparing required documents for the Order’s Tax Accountant and ensuring all Taxes are filed on time.

• An Associate Degree in Accounting or other financial field plus 2 years bookkeeping experience; or a high school diploma with 7 plus years of bookkeeping experience.
• Strong proficiency in Bookkeeping and experience with managing financial records
• Skills in Administrative Assistance and Clerical tasks
• Excellent Communication and professional Phone Etiquette
• Detail-oriented with the ability to prioritize tasks and meet deadlines
• Familiarity with standard office software (e.g., Microsoft Office Suite)
• Working knowledge of Quick Books and payroll functions