Bilingual Administrative Assistant

Bilingual Front Desk Administrator

Responsibilities

• Front Desk & Reception
  • Greet and assist visitors and employees in both languages
  • Manage incoming calls, emails, and general inquiries
  • Maintain visitor logs and follow security procedures
  • Coordinate meeting room schedules and office supply inventory
• HR Administrative Support
  • Assist with onboarding, new-hire paperwork, and orientation logistics
  • Translate HR documents or conversations as needed
  • Maintain and update employee records and HR systems
  • Support recruitment tasks such as scheduling interviews and communicating with candidates
  • Assist with benefits enrollment and general HR questions
• Office & Communication Support
  • Draft bilingual memos, announcements, and forms
  • Coordinate internal events, trainings, or meetings
  • Support compliance tasks such as I-9 verification and policy distribution

Skills & Qualifications

• Fluency in two languages (English and Spanish)
• Strong communication and customer-service skills
• Understanding of HR processes and confidentiality standards
• Strong organizational and multitasking abilities
• Proficiency with HRIS systems, scheduling tools, and standard office software