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Operations Coordinator
Job in
Baltimore, Anne Arundel County, Maryland, 21217, USA
Listed on 2026-06-27
Listing for:
Guidehouse
Full Time
position Listed on 2026-06-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Data Entry -
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
* Administrative Services (Digital)
** Travel Required** **:*
* None
** Clearance Required** **:*
* Ability to Obtain Public Trust
** What You Will Do** **:*
* We are looking for an Operations Coordinator to provide comprehensive administrative, operational, and programmatic support to the National Institute on Drug Abuse (NIDA). This position is a full-time role located in Baltimore, Maryland, with partial telework eligibility.
+ Provide high-quality administrative, operational, and program support to enable NIDA to execute its biomedical research mission efficiently.
+ Prepare and coordinate administrative documentation including travel, correspondence, reports, and forms.
+ Support daily office operations, workflow coordination, and timekeeping activities.
+ Coordinate meetings, events, and logistics, including virtual platforms, and prepare agendas and meeting materials.
+ Produce and maintain communication products such as websites, newsletters, and internal/external communications.
+ Provide personnel and HR support including onboarding, personnel actions, and compliance with HR documentation requirements.
+ Maintain SOPs and guidance documents and provide support on administrative policies.
+ Serve as a liaison across program and administrative offices to ensure coordination and communication.
+ Maintain databases, tracking systems, and records; ensure proper documentation, filing, and retrieval.
+ Generate reports, analytical summaries, and data tracking outputs including budget and personnel analysis.
+ Process procurement requests, track orders, and maintain inventory and property records.
+ Support special projects, research activities, and strategic planning initiatives.
+ Analyze workflows, identify inefficiencies, and recommend process improvements.
+ Support committee activities (e.g., IRPAC and ACUC), including documentation and coordination.
+ Deliver timely, accurate reporting, invoices, and required program deliverables.
** What You Will Need** **:*
* + Bachelor's degree.
+ A minimum of FIVE (5) years of experience providing administrative or program support services in a Federal or biomedical research environment.
+ Experience supporting scientists or staff within an intramural research or biomedical setting.
+ Coordination of administrative functions including travel preparation, procurement, and records management.
+ Support for HR processes such as onboarding, personnel actions, and trainee integration.
+ Preparation of Official Government Travel orders and management of high-volume administrative workflows.
+ Management of procurement actions, tracking systems, and operational support functions.
+ Ability to manage multiple priorities and perform sensitive administrative duties with accuracy and professionalism.
+ Strong communication skills and ability to coordinate across multiple offices and stakeholders.
+ Proficiency with Microsoft Office Suite, SharePoint, and federal systems such as Concur or ITAS.
+ Ability to work both independently and collaboratively to maintain continuity of operations.
+ Must be able to obtain and maintain a Federal or DoD "public trust"; candidates must receive approved adjudication prior to onboarding with Guidehouse. Candidates with an active public trust or suitability are preferred.
** What Would Be Nice To Have** **:*
* + Experience supporting NIH or HHS programs and administrative environments.
+ Familiarity with NIH systems, policies, and procedures.
The annual salary range for this position is $74,000.00-$. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
*
* What We Offer:
*
* Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
+ Medical, Rx, Dental & Vision Insurance
+ Personal and Family Sick Time & Company Paid Holidays
+ Parental Leave
+ 401(k) Retirement Plan
+ Group Term Life and Travel Assistance
+ Voluntary Life and AD&D Insurance
+ Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
+ Transit and Parking Commuter Benefits
+ Short-Term & Long-Term Disability
+ Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
+ Employee Referral Program
+ Corporate Sponsored Events & Community Outreach
+ annual membership
+ Employee Assistance Program
+ Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and protection, etc.)
+ Position may be eligible for a discretionary variable incentive bonus
** About Guidehouse*
* Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified…
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