Procurement Technician​/Specialist

Job Details for Procurement Technician/Specialist

Court Name/Organization Maryland District Court

Overview of the Position The Clerk of the U.S. District Court for the District of Maryland is seeking qualified applicants for the full-time position of Procurement Technician/Specialist. The incumbent is responsible for procuring supplies, office equipment, technology devices, miscellaneous services, furnishings, and repairs for the court and judges’ chambers. The position requires regular lifting of boxes and supplies, as well as the occasional moving and/or assembly of furniture and equipment.

Upon hire, employee must complete the Procurement Training and Contracting Officer Certification Program.

• Prepares purchase orders at reorder levels from requisitions in JIFMS (i.e. accounting software);
  Receives, reviews, validates and processes other purchasing-related documents in JIFMS.
• Establish vendors in the JIFMS accounting system via the System for Award Management (SAM) connector or through manual registration processes
• Acts as the primary point of contact for deliveries, and installations; checks deliveries against purchase orders for type, quantity and condition
• Purchases or assists in purchasing office equipment, supplies, technology devices, services and furnishings
• Manages and prioritizes multiple, concurrent purchase requests;
  Facilitates coordination of purchase requests.
• Reconciles problems, issues or delays in the procurement of goods and services; regularly communicates statuses to requestors, vendors and other appropriate parties.
• Communicates with requestors to ensure a full understanding of the need;
  Provides advice and assistance in a variety of furnishing projects.
• Maintains purchasing records and reports; monitors purchase orders to ensure timely completion or deobligation
• Handles various financial duties including closing out the cash registers and serves as vault custodian

• Excellent computer skills, including proficiency in Excel and Word, as well as the ability to adjust to ever-changing technology
• Self-starter with demonstrated analytical and problem-solving skills, professional demeanor, and ability to exercise sound judgment. Excellent interpersonal and communication skills in communicating with various internal and external individuals, as well as establishing and maintaining good relationships with outside contacts.
• Excellent organizational skills, including the ability to independently manage multiple priorities and high impact projects, such as large-scale furniture procurements within strict deadlines in a fast-paced environment
• Ability to multi-task, prioritize, follow through, and frequently provide status updates to end-users and interested parties
• Ability to lift and move 20 lbs. or more

Preferred Qualifications:

• College degree and/or coursework in accounting, acquisition, business administration or a related field
• Knowledge of relevant procurement and/or financial guidelines, policies, practices and protocols

General experience is progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Education above high school may be substituted for general experience.

Specialized experience is progressively responsible financial or procurement experience in the duties listed in this announcement such as progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Education above high school may be substituted for general experience.

• Health, dental, vision, life, and long-term care insurance programs available
• Flexible spending accounts for health and dependent care available
• Vacation/annual leave (13-26 days increasing with years of service), sick leave (13 days per year) and paid holidays (11 days)
• Paid parental leave (12 weeks) for the birth or adoption of a child after one year of employment
• Limited telework possibilities after successful training…