Administrative Assistant II; Part-Time

The University of Maryland, Baltimore, School of Nursing is seeking a part‑time Administrative Assistant II (20 hours per week) to support the Office of Strategic Engagement and Impact
. Reporting to the Associate Dean, this position provides complex administrative support to an individual, office, department, or program. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor. Incumbents exercise discretion and judgment with considerable consequences of error.

This is a Part‑Time (20 hours per week) position.

Non‑exempt Regular staff receive a generous paid leave package that includes annual leave accrued per year, paid holidays, personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

The position participates in a retirement program effective on the date of hire.

• Edit, format, and revise a variety of documents and materials created by others; proofread for grammatical, typographical, and basic content errors.
• Convert rough copy and drafts to final quality reports, presentations, and documents, incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Draft and sign routine correspondence and reply to inquiries which do not require technical program knowledge.
• Develop, implement, and maintain paper and electronic filing systems that meet department needs and satisfy retention and information security requirements; enter, update, and retrieve information as needed; create reports as needed.
• Research, analyze, and summarize information and source materials for reports independently and communicate findings orally and in writing.
• Receive and read incoming correspondence and information; summarize and prioritize review of correspondence; screen out items to be handled personally and forward the remainder with necessary background material.
• Receive and screen telephone calls and visitors; independently handle procedural and substantive matters and inquiries that do not require technical knowledge or refer callers to others as appropriate.
• Make all necessary arrangements for travel and independently perform required administrative follow‑up and record‑keeping.
• Assist in preparing and administering the department budget by updating accounts and running periodic reports.

• Education:
  
  High School Diploma or GED.
• Experience:
  
  Three years of experience providing administrative support.
• Other:
  Additional related experience and formal education may substitute for the education or experience requirement on a year‑for‑year basis with 30 college credits being equivalent to one year of experience.

General knowledge and skill in the practical application of generally accepted office practices and procedures; ability to communicate effectively both orally and in writing; ability to proofread and edit written documents; skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email, and calendaring software; ability to understand and follow oral and written instructions; ability to interact effectively with internal and external parties in a courteous and efficient manner;

ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Pro‑rated hiring range for .50 FTE: $24,940.22 – $30,000, commensurate with education and experience.

Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran’s status, or any other legally protected classification.