Administrative Officer

OFFICE OF THE FEDERAL PUBLIC DEFENDER – DISTRICT OF MARYLAND

Vacancy Announcement:
Administrative Officer

Location: Baltimore, Md.

Final date to receive applications: June 15, 2026

The Federal Public Defender for the District of Maryland is hiring an Administrative Officer, a high-level, one-of-a-kind position that reports directly to the Federal Public Defender and plays a critical role in the office’s mission of providing zealous client-centered advocacy in the U.S. District Court for the District of Maryland, the U.S. Court of Appeals for the Fourth Circuit and the U.S. Supreme Court.

Our office is recognized as a leading public defense law firm that looks for creative and compassionate ways to serve our clients and has a progressive impact on the criminal legal system, both locally and nationally. We are a governmental agency funded by Congress through the Administrative Office of the U.S. Courts.

• The Administrative Officer ensures compliance with national and local policies and must learn the requirements of the Guide to Judiciary Policy, the Defender Organization Classification System (DOCS), applicable state and federal statutes, General Services Administration (GSA) rules and regulations, and directives from the Administrative Office of the U.S. Courts, Defender Services Office, GSA, and other agencies as needed.
• Directly assists with day-to-day operations, process improvement, policy development, and short- and long-term strategic planning.
• Supervises and directs administrative, financial, human resources, and IT functions.
• Works to recognize issues and improve office management, efficiency, and effectiveness.
• Develops and maintains internal controls to ensure adequate separation of duties exists for financial, procurement, property management, and human resource functions.
• Manages financial operations, develops spending plans, and oversees accounting functions, including the disbursement of appropriate funds.
• Formulates the annual budget, develops caseload projections, analyzes staffing needs and resource allocation, and prepares hiring plans.
• Prepares monthly variance reports, status of funds reports, and workload reports for review and approval by the Federal Defender submitted to the Defender Services Office.
• Advises on hiring, staffing, position classification and compensation, employee performance and evaluation, dispute resolution, benefits administration, and personnel policies.
• Develops strategies to recruit and retain a diverse workforce.
• Collaborates on a comprehensive onboarding program for all new employees and interns and facilitates offboarding and exit interviews.
• Conducts performance evaluations for administrative staff.
• Determines the need for and directs procurement of supplies, equipment, furnishings, and professional services in compliance with judiciary procurement policy.
• Trains and supervises employees responsible for various procurement duties.
• As procurement liaison officer, delegates procurement duties to administrative staff and ensures staff complete initial required training and continue to meet the necessary continuing education requirements to maintain active contracting officer certifications status, as required by procurement/contracting guidelines.
• Acts as Citibank purchase and travel card coordinator for the office.
• Works with DSO, Fourth Circuit facilities staff and GSA to determine space needs and secures adequate and suitable office space.
• Acts as point of contact with lessor for day-to-day building/space issues.
• Monitors rent and telecommunication bills.
• Arranges for and oversees office renovations and repairs, working with GSA and Fourth Circuit facilities staff.
• Acts as computer aided legal research coordinator for the office.
• Requires frequent travel between the Baltimore and Greenbelt offices and occasional out-of-district travel for attendance at administrative, case management, and/or financial conferences.

The Federal Defender seeks an Administrative Officer who is a trustworthy and reliable individual who understands office confidentiality, can juggle multiple priorities, and exercises good judgment in a mature and diplomatic…