Office Coordinator

Office Coordinator

WJZ–TV CBS Baltimore is seeking an Office Coordinator for a critical, hands on role supporting the station's day to day business operations in a fast paced, deadline driven environment. This position provides essential operational support across financial processes, local team administration, and coordination activities, ensuring accurate and compliant execution of station operations. The Office Coordinator plays an integral role supporting all station departments, working closely with Company Shared Services teams—including Procurement, Accounts Payable, Accounts Receivable, and Controllership—as well as external vendors, to support contractual compliance, accuracy, and timely business execution.

We are seeking a detail driven professional who demonstrates strong judgment, discretion, and accountability, thrives in a collaborative setting, and brings a proactive, solutions oriented mindset to supporting teams. Key responsibilities include but are not limited to: assist with monthly close activities, reconciliations, financial reporting support, quarterly compliance reporting, and special analyses, as needed. Serve as Station Super User for procurement.

Create and manage purchase orders for invoice tracking and payments using Oracle Fusion. Serve as WJZ's liaison between vendor and Graphite for supplier onboarding and troubleshooting. Work directly with suppliers to address urgent or critical payment needs. Escalate payment delays and assist with problem resolution. Partner with sales team on administrative needs, including reporting and internal coordination. Coordinate team travel arrangements, team meetings, manage conference room calendar, assist with external & internal events for and with WJZ leadership.

Support ad hoc administrative and operational tasks that support station campaigns and initiatives.

Required experience:

3-5 years of experience in finance, accounting, or business operations. Proficient in Microsoft Office Suite, with an emphasis on Excel skills including proficiency with formulas, pivot tables and working with large data. Experience using cloud based financial, procurement, business management systems, or AI tools is preferred. Proven ability to manage multiple priorities with accuracy and attention to detail. Possess excellent oral and written communication skills.

Strong organizational skills with the ability to independently track tasks, follow through on deliverables, and meet reporting timelines. Comfortable shifting seamlessly between financial, administrative, and coordination responsibilities. Professional, service-oriented approach with strong communication skills and the ability to collaborate effectively with internal teams and external partners. Experience with Oracle, Smart View, Graphite, or similar applications is a plus.