Legal Practice Assistant

Overview

Mc Guire Woods  LLP has an opening for a Legal Practice Assistant in our Baltimore office. Support includes assisting attorneys with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e-filing in both state and federal courts, and other special projects.

• Manage document revisions, agreements and other filing/legal documents.
• Coordinate mailings, deliveries, copy jobs, and court (paper and electronic) filings where appropriate.
• Prepare, edit and format legal document shells and correspondence.
• Transactional practices: prepare closing documents, signature pages, and binders.
• Litigation practices: assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Make travel arrangements as required.
• Enter attorneys’ time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
• Manage attorney calendars, email traffic, phone calls, and mail.

• Must have 3+ years of law firm experience.
• Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline-driven environment.
• Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof-reading skills desired.
• Excellent planning and organizational skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Possess a high degree of flexibility and ability to adapt to changing needs.
• Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal‑specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high‑impact work.