Administrative Assistant

JOB SUMMARY:

The Administrative Assistant supports daily operations including customer communications, order processing, and coordination of shipping and purchasing functions. This role is ideal for someone organized, detail-oriented, and customer-focused.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Respond to customer inquiries via phone and email

Prepare and submit customer quotations

Generate and process customer orders

Coordinate shipping and receiving activities

Create and submit purchase orders

Maintain accurate records and archives

Assist with audits (e.g., class society documentation)
Provide competitive pricing support

Follows all company policies and procedures

QUALIFICATIONS:

High school diploma or equivalent1–3 years administrative/customer service experience

Strong communication skills

Proficiency in Microsoft Office (Excel, Outlook, etc.)Detail-oriented and organizedDESIRED

QUALIFICATIONS:

Experience in maritime, warehouse or industrial environment

Experience with order processing or ERP systems

Familiarity with shipping/receiving workflowsKNOWLEDGE, SKILLS, AND ABILITIES:

Ability to manage multiple priorities, be a self-starter and consistently communicate in a team environment

Meticulous attention to detail

Excellent verbal and written communication skills

Strong computer experience
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