Executive Assistant; Management Associate

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We provide economic support, preventive services, and care for children and adults. Our goal is to deliver services quickly and innovate so no one is left behind.

This role provides executive‑level administrative support to the leadership of Talent Engagement and Management (TEAM). Responsibilities include managing calendars, scheduling, and conference calls; processing expense reports and travel requests; maintaining office supply inventory; supporting internship programs; updating the agency’s online information; revising the Employee Handbook; handling non‑routine correspondence; and managing highly confidential information.

• Manage, coordinate, and schedule meetings for the Chief Talent Officer.
• Coordinate travel arrangements for TEAM leadership, including justification and necessary paperwork.
• Compose correspondence, reports, and documents as needed.
• Track and collate responses from local departments and DHS headquarters to complete assigned projects independently.
• Procure services and commodities through the State’s FMIS.
• Screen incoming calls and handle requests, complaints, emergencies, and building closures.
• Manage special events and projects as assigned.
• Coordinate recruitment needs for DHS executive‑level positions.
• Review and process Secondary Employment and Financial Disclosure requests for the State’s Ethics Commission.
• Distribute incoming mail, noting items requiring TEAM leadership attention, and forward as appropriate.
• Provide support services to TEAM managers as needed.
• Develop and maintain an electronic filing system for documents and records.
• Prepare and maintain up‑to‑date files on project matters and confidential records.
• Coordinate, transmittal, and follow‑up of assignments from the Director and Assistant Directors to TEAM managers.

Education:

High school diploma or equivalency certificate.

Experience:

Five years of secretarial or clerical work involving typing duties.

Additional qualifications may be substituted on a year‑for‑year basis as described in the full posting.

At least two years of experience as an executive assistant providing administrative support to upper‑level management or in a Human Resources Office.

• One year experience in a highly confidential environment handling confidential reports or documents.
• One year experience managing calendars and schedules for a supervisory team.
• One year experience writing and explaining information to internal and external customers.

Eligible employees receive State of Maryland benefits.

Maryland is an equal‑opportunity employer committed to recruiting, retaining, and promoting employees who reflect the State’s diversity. People with disabilities and bilingual applicants are encouraged to apply. Veterans are encouraged to apply.