Executive Assistant; Administrative Officer III

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve.

At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

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Talbot County Department of Social Services
Local General Administration
301 Bay Street, Unit 5
Easton, MD 21601

This is a key position that fulfills critical functions for the Talbot County Department of Social Services by performing agency and Director administrative support functions, as well as duties related to risk prevention and mitigation, information technology, communication and outreach, finance, and personnel.

• Manages activities of Director’s office.
• Administrative, Service, FIA, CS, and LGA procedures.
• Maintains and files confidential records.
• Works closely with Director to plan regular executive team, management team, and all staff meeting agendas.
• Attends and takes minutes for Executive & Management Team meetings where policy and procedures are formulated, budget is developed and reviewed, and personnel issues may be discussed.

• Education:
  
  Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience:
  
  Three years of administrative staff or professional work.
• Notes:
  Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience;
  Candidates may substitute possession of a Bachelor’s degree for the required experience;
  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year‑for‑year basis.

• One year of experience working in Administrative Support role at the Executive Level.
• One year of experience with Google Workspace (G‑Mail, Calendar, Docs, Sheets, etc.).
• One year of experience with virtual meeting platforms such as Zoom, Google Meets, MS Teams.
• One year of experience with SailPoint, Workday, and the State of Maryland Financial Mgmt. Info Systems (FMIS).

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

• Personal Leave – new State employees are awarded six personnel days annually (prorated based on start date).
• Annual Leave – ten days of accumulated annual leave per year.
• Sick Leave – fifteen days of accumulated sick leave per year.
• Parental Leave – up to sixty days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve holidays per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.