Special Assistant to Chief of Staff; NCS - Mayor's Office

Special Assistant To The Chief Of Staff

Salary Range: $73,897.00 - $ Annually

Hiring Salary Range: $73,897.00 - $96,206.00 Annually

Job Summary The Special Assistant To The Chief Of Staff serves as a critical operational anchor for the Mayor's Office. This high-visibility role demands an exceptionally organized, politically astute, and mission-driven professional who can seamlessly represent the administration's priorities across Baltimore City government, with community partners, and in public-facing settings. The Special Assistant operates at the intersection of executive administration, policy, and administrative management, balancing day-to-day operational demands with longer-horizon strategic initiatives.

This role requires a detail-oriented, highly organized individual with excellent judgment, expert communication skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate has experience supporting senior-level executives, understands the nuances of government operations, has experience working in politics, and excels at project management, coordinating logistics, and preparing executive-level written materials.

Essential Functions Executive Administrative Support And Calendar Management

• Manage and coordinate the Chief Of Staff's calendar, including scheduling internal and external meetings, briefings, and other engagements.
• Track and prepare briefing materials and agendas for daily engagements, ensuring the Chief Of Staff and Mayor are well-prepared and informed.
• Organize and maintain files, documents, and correspondence related to the Chief Of Staff's portfolio.
• Operate the electronic signatures of the Chief Of Staff and Mayor.

Special Projects & Strategic Initiatives

• Undertake special assignments and projects as directed by the Chief Of Staff.
• Coordinate with senior leadership, and external partners to advance priority initiatives, resolve implementation barriers, and sustain momentum.

Communications And Briefing Preparation

• Draft high-quality memos, letters, talking points, meeting summaries, and other written communications on behalf of the Chief Of Staff.
• Coordinate with the Mayor's Schedulers to oversee the briefing process for Mayoral events and engagements.
• Coordinate across offices and agencies to ensure senior leadership are prepared for meetings and engagements.
• Monitor and triage the Chief Of Staff's email, ensuring timely acknowledgment, appropriate escalation, and professional representation of the Office.
• Serve as a primary point of contact for internal and external stakeholders, building and maintaining trusted relationships across agencies, elected offices, and community organizations.
• Handle sensitive and confidential information with the utmost professionalism and discretion.
• Performs other duties as assigned.

Minimum Qualifications

Education:

A bachelor's degree from an accredited college or university

AND

Experience:

At least two years of experience in performing strategic administrative, operational, and/or policy work at a professional level.

OR

Equivalency Notes:
Have an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Previous experience in a fast-paced role, preferably within government, politics, education or another form of public service.
• Excellent written and verbal communication skills, with the ability to draft clear and concise communications.
• Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively.
• Proficiency in using office productivity software (e.g., Microsoft Office Suite, Google Workspace).
• Knowledge of Baltimore City's government structure and key issues facing the community is a plus.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility to work occasional evenings or weekends, as required by office events or special projects.
• A positive and proactive attitude with the ability to work both independently and collaboratively in a team-oriented environment.
• Experience working on political campaigns or as a teacher/educator a plus.

Additional Information

Background Check Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.

Financial Disclosure This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex,…