Management Associate

Introduction

We are the Department of Public Safety and Correctional Services (DPSCS), one of Maryland’s largest departments with nearly 12,000 employees and a $1 billion budget. We are seeking dedicated candidates for a key administrative role supporting the Chief Medical Officer (CMO) and Deputy Director of Clinical Services.

ASTD
13

Baltimore City, 6776 Reisterstown Road, Baltimore, MD 21215

This recruitment is limited to current DPSCS regular and contractual employees only.

• Provide administrative support to the DPSCS Chief Medical Officer and Deputy Director of Clinical Services.
• Use independent judgment to apply and interpret administrative plans and policies.
• Coordinate, compile, process, and maintain tracking databases for the morbidity/mortality program and Public Information Act representation.
• Liaise with Clinical Services, DPSCS Commissioners, Wardens, other programs, and contracted health‑care vendors.
• Receive notifications of deaths of individuals under DPSCS custody and coordinate follow‑up with medical vendors, Agency Contract Operations Managers, and the Intelligence and Investigative Division.
• Process all PIA requests directed to Clinical Services and respond to media requests in support of the CMO’s office.
• Draft memoranda on behalf of the CMO and Deputy Director.
• Manage meeting schedules, take minutes, coordinate family/constituent complaint responses, and maintain Excel databases related to deaths and PIA requests.

• High school graduate or high school equivalency certificate.
• Five years of secretarial or clerical work, including typing duties.
• Substitutions: one year of education for each year of experience, up to two years; U.S. Armed Forces experience in applicable administrative roles may be substituted year‑for‑year.
• Must produce at least 40 words per minute on a personal computer keyboard.

• Experience creating reports and storing data in Microsoft Excel and Word.
• Experience managing correspondence from incarcerated individuals or their families.

• Health, dental, and vision insurance.
• Personal Leave: six days annually (prorated based on start date).
• Annual Leave: ten days per year.
• Sick Leave: fifteen days per year.
• Parental Leave: up to sixty days of paid leave.
• State holidays: at least twelve holidays per year.
• Pension:
  State retirement pension credit.

People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who reflect the State’s diversity.