Administrative Officer Ii

Position: ADMINISTRATIVE OFFICER II
Introduction

The Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Officer II position within the Office of General Services. As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Please note:

A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.

GRADE

14

LOCATION OF POSITION

100 South Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

The main purpose of this position is to provide administrative and operational support in coordinating, tracking, and documenting facilities and leasing projects for the Maryland Department of Labor's Office of General Services. This position works closely with the Leasing Manager, vendors, internal stakeholders, and the agency's procurement team to facilitate project execution. Key responsibilities include reviewing proposals, verifying invoices, coordinating equipment installation, and monitoring the routing process for requisition submissions.

The role also includes communicating project timeliness, cost updates, and status reports to program managers, as well as researching, documenting, and tracking facility-related projects and administrative services. This position supports the agency's mission by providing consistent, dependable support to MD Labor employees, who, through their efforts, provide economic stability to Maryland's citizens.

POSITION DUTIES

Duties of this position include, but are not limited to:  Lease & Facilities Support:
Provide administrative support for coordinating and tracking field office leases, renewals, and space acquisitions in collaboration with the Department of General Services, landlords, and program staff. Maintains lease documentation, monitors key dates and deadlines, and assists with organizing record related to facility repairs, improvements, and occupancy changes. Supports communication and coordination among landlords, contractors, program staff, telecommunications, and IT to help ensure smooth facility operations.  

Relocation & Project Administrative Support:
Assists with administrative coordination for agency relocation and facility-related projects by organizing schedules, maintaining project documentation, and tracking action items and milestones. Supports the Leasing Manager by preparing meeting materials, documenting notes, coordinating meetings with internal divisions and external partners, and maintaining organized project files.

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Two years of administrative staff or professional work.  Notes:
1. Candidates may substitute 30credit hours from an accredited college or university foroneyear of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that includedregular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications.

Experience with FMIS (Financial Management Information System)

Experience with Workday

Experience with Google Workspace Experience coordinating with cross-functional teams, including setting timelines, tracking progress, and delivering results

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment over payment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider…