Operations Coordinator Security Clearance
Job in
Baltimore, Anne Arundel County, Maryland, 21201, USA
Listed on 2026-07-13
Listing for:
Guidehouse
Full Time
position Listed on 2026-07-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management -
Business
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
Job Family :
Administrative Services (Digital) Travel Required :
None Clearance Required :
Ability to Obtain Public Trust What You Will Do :
We are looking for an Operations Coordinator to provide comprehensive administrative, operational, and programmatic support to the National Institute on Drug Abuse (NIDA). This position is a full-time role located in Baltimore, Maryland, with partial telework eligibility.
* Provide high-quality administrative, operational, and program support to enable NIDA to execute its biomedical research mission efficiently.
* Prepare and coordinate administrative documentation including travel, correspondence, reports, and forms.
* Support daily office operations, workflow coordination, and timekeeping activities.
* Coordinate meetings, events, and logistics, including virtual platforms, and prepare agendas and meeting materials.
* Produce and maintain communication products such as websites, newsletters, and internal/external communications.
* Provide personnel and HR support including onboarding, personnel actions, and compliance with HR documentation requirements.
* Maintain SOPs and guidance documents and provide support on administrative policies.
* Serve as a liaison across program and administrative offices to ensure coordination and communication.
* Maintain databases, tracking systems, and records; ensure proper documentation, filing, and retrieval.
* Generate reports, analytical summaries, and data tracking outputs including budget and personnel analysis.
* Process procurement requests, track orders, and maintain inventory and property records.
* Support special projects, research activities, and strategic planning initiatives.
* Analyze workflows, identify inefficiencies, and recommend process improvements.
* Support committee activities (e.g., IRPAC and ACUC), including documentation and coordination.
* Deliver timely, accurate reporting, invoices, and required program deliverables. What You Will Need :
* Bachelor's degree.
* A minimum of FIVE (5) years of experience providing administrative or program support services in a Federal or biomedical research environment.
* Experience supporting scientists or staff within an intramural research or biomedical setting.
* Coordination of administrative functions including travel preparation, procurement, and records management.
* Support for HR processes such as onboarding, personnel actions, and trainee integration.
* Preparation of Official Government Travel orders and management of high-volume administrative workflows.
* Management of procurement actions, tracking systems, and operational support functions.
* Ability to manage multiple priorities and perform sensitive administrative duties with accuracy and professionalism.
* Strong communication skills and ability to coordinate across multiple offices and stakeholders.
* Proficiency with Microsoft Office Suite, SharePoint, and federal systems such as Concur or ITAS.
* Ability to work both independently and collaboratively to maintain continuity of operations.
* Must be able to obtain and maintain a Federal or DoD "public trust"; candidates must receive approved adjudication prior to onboarding with Guidehouse. Candidates with an active public trust or suitability are preferred. What Would Be Nice To Have :
* Experience supporting NIH or HHS programs and administrative environments.
* Familiarity with NIH systems, policies, and procedures. The annual salary range for this position is $74,000.00-$. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace. Benefits include:
* Medical, Rx, Dental & Vision Insurance
* Personal and Family Sick Time & Company Paid Holidays
* Parental Leave
* 401(k) Retirement Plan
* Group Term Life and Travel Assistance
* Voluntary Life and AD&D Insurance
* Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
* Transit and Parking Commuter Benefits
* Short-Term & Long-Term Disability
* Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
* Employee Referral Program
* Corporate Sponsored Events & Community Outreach
* annual membership
* Employee Assistance Program
* Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and protection, etc.)
* Position may be eligible for a discretionary variable incentive bonus About Guidehouse Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation. Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the…
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