Administrative Officer Ii

Introduction

The Maryland Department of Labor is currently accepting applications for an Administrative Officer II position within the Office of General Services. As a member of the team, you can enjoy a fulfilling career, while also benefiting from medical and dental coverage, paid time off (vacation, sick leave), state pension vesting, supplemental retirement options, and access to the Maryland State Employees Credit Union.

14

100 South Charles Street, Baltimore, Maryland 21201

The main purpose of this position is to provide administrative and operational support in coordinating, tracking, and documenting facilities and leasing projects for the Maryland Department of Labor's Office of General Services. The position works closely with the Leasing Manager, vendors, internal stakeholders, and the agency's procurement team to facilitate project execution. Key responsibilities include reviewing proposals, verifying invoices, coordinating equipment installation, and monitoring the routing process for requisition submissions.

The role also includes communicating project timeliness, cost updates, and status reports to program managers, as well as researching, documenting, and tracking facility-related projects and administrative services.

• Lease & Facilities Support:
  Provide administrative support for coordinating and tracking field office leases, renewals, and space acquisitions in collaboration with the Department of General Services, landlords, and program staff. Maintain lease documentation, monitor key dates and deadlines, and assist with organizing records related to facility repairs, improvements, and occupancy changes. Support communication and coordination among landlords, contractors, program staff, telecommunications, and IT to ensure smooth facility operations.
• Relocation & Project Administrative Support:
  Assist with administrative coordination for agency relocation and facility-related projects by organizing schedules, maintaining project documentation, and tracking action items and milestones. Support the Leasing Manager by preparing meeting materials, documenting notes, coordinating meetings with internal divisions and external partners, and maintaining organized project files.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

• Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualifications.

• Experience with FMIS (Financial Management Information System).
• Experience with Workday.
• Experience with Google Workspace.
• Experience coordinating with cross-functional teams, including setting timelines, tracking progress, and delivering results.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment over payment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

STATE OF MARYLAND BENEFITS.

Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.