Administrative Coordinator

The Department of Physical Medicine is seeking an Administrative Coordinator. This position is responsible for oversight and coordination of administrative functions. This position manages and/or completes tasks as assigned by the Department Administrative Specialist at our East Baltimore location. This position performs a variety of clinical and administrative duties to support the PMR faculty. Serves as the department's clinical practice liaison and exercises discretion and judgment in the resolution of day-to-day operations.

Primary Duties and Responsibilities

Administrative

* Greet and assist all visitors to the Department.

* Answer multi-line telephones.

* Refer callers to the appropriate person/office and take detailed messages when appropriate.

* Open, review, and distribute incoming mail.

* Process outgoing mail.

* Receive and distribute incoming faxed documents.

* Fax and scan administrative documents as needed (incoming faxes and correspondence relating to patients should be forwarded to the clinic).

* Maintain a conflict-free electronic calendar for the Vice Chair of Quality and Safety and Physicians by scheduling, coordinating and monitoring administrative

* meetings and appointments.

* Consult with the Administrative Specialist as needed.

* Schedule and coordinate travel arrangements for the Vice Chair of Quality and Safety Physicians as needed.

* Process patient record requests by forwarding information to the Medical Records Office.

* Assist/manage projects and/or special events planning as requested.

* Perform other duties as assigned.

Financial

* Accounts Payable:
Accurately process check requests to pay invoices.

* Purchasing:
Process shopping carts to generate purchase orders for office supplies and equipment for various PMR office locations (Phipps, Meyer, White

* Marsh and Greenspring Station).

* Expense Reimbursements: accurately process travel reimbursements.

* Maintain appropriate documentation for all financial transactions.

Operational Functions

* As necessary, submit and follow up on work requests to Facilities and Catering.

* Telecommunications and IT.

* Perform an inventory of supplies and equipment.

* Maintain administrative equipment.

General

* Display a professional manner.

* Demonstrate initiative and responsibility.

* Work both independently and as a team.

* Prioritize and perform multiple tasks.

In addition to these duties, the Administrative Coordinator will

* Maintain files and data compilation as needed.

* Update Outlook Group as directed.

* Order Lab coats for PMR clinical faculty as directed.

Minimum Qualifications

* High school diploma or graduation equivalent.

* Two years of related experience.

* Additional education may substitute for required experience, and additional related experience may substitute for required education, permitted by the JHU equivalency formula, beyond a high school diploma/graduation equivalent, to the extent

Preferred Qualifications

* Ability to work independently and manage multiple tasks, detail-oriented.

* Highly attentive to detail and deadlines.

* Self-motivated, strong interpersonal skills.

* Ability to use a personal computer; proficiency in Microsoft Word and Excel; database and spreadsheet knowledge.

* Must be able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.

Classified

Title:

Administrative Coordinator

Job Posting Title (Working Title):
Administrative Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.20 - $33.90 HRLY (Targeted $54,000.00/Commensurate with experience)

Employee group:
Full Time

Schedule:

Monday - Friday, 8:30 AM - 5:00 PM

FLSA Status:
Non-Exempt

Location:

Johns Hopkins Bayview

Department name:
Physical Medicine and Rehabilitation

Personnel area:
School of Medicine