Sr. Administrative Coordinator (Office of The President

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Office of the President, a fast paced, exciting work environment, is seeking candidates for the position of Sr.Administrative Coordinator to assist the Executive Vice President, Chief of Staff (EVP). The Senior Administrative Coordinator will work with the EVP’s team and be responsible for awide range of administrative duties. Successful completion of work assignments involves a high level of judgment, tact, creativity,initiative, and attention to detail, as well as an appreciation fortight deadlines, an unwavering commitment to organization, apositive attitude, and a high level of confidentiality.

• Manage daily calendar of the EVP by scheduling internal and external meetings, travel and events. Work with the Executive Specialist and Deputy Chief of Staff to resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations.
• Work closely with the Executive Specialist, Deputy Chief of Staff and Executive Operations Manager on a daily basis to ensureall aspects of the EVP’s day runs smoothly and efficiently.
• Adjust the schedule throughout the day as priorities shift.
• Organize meetings with high-level constituencies, as required,and gather and disseminate corresponding meeting materials, asneeded.
• Prioritize and track incoming requests for approvals and items needing the EVP’s attention.
• Work with other JHU leadership offices to gather materials for upcoming meetings.
• Collaborate with Presidents Office Senior Staff to ensure theEVP is prepared for all upcoming meetings.
• Ensure materials are accessible in a timely manner and kept confidential.
• Provide full support in paper and electronic document management to ensure the EVP has the materials needed for eachtopic and the materials are well organized, non-duplicative andeasily accessible.
• Keep the EVP on schedule and abreast of changes and high-level concerns, as necessary, throughout each day.
• Be available to the EVP, Deputy Chief of Staff and Executive Specialist and other office staff during non-office hours for questions and follow up.
• Other duties as assigned.

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience tothe extent permitted by the JHU equivalency formula.

• Bachelor's Degree strongly preferred.

• Must be able to work well at a fast pace.
• Must have an extremely high level of good judgment as well asproblem-solving and critical thinking ability.
• Excellent organizational skills and close attention todetail.
• A positive attitude, flexibility, and an eagerness to collaborate with others.
• An unerring sense of professionalism.
• Expertise in organizing meetings, managing inbound calls,conference call setup, and coordinating phone calls with multiple remote participants.
• Demonstrated ability with office desktop technology, including working with Microsoft Office Suite, including Word (word processing, letter composition, report formatting), Excel (basicdata management), PowerPoint (report creation and formatting),Outlook, and Adobe Acrobat.
• Excellent verbal and written communication skills.
• Some evening and weekend work will be necessary.
• Note:
  
  this position is NOT a hybrid role, reporting to theoffice fully in person, 5 days/week is required.

Classified

Title:

Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.80 - $37.80 HRLY (Commensuratew/exp.)
Employee group:
Full Time

Schedule:

Monday - Friday 8:30am - 5:00pm
FLSA Status:
Non-Exempt

Location:

Homewood Campus
Department name:
President Office of
Personnel area:
University Administration

The successful candidate(s) for this position will be subject to apre-employment background check.

During the Influenza ( the flu ) season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination orpossess…