Assistant Dean for Academic Operations

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Title:

Assistant Dean for Academic Operations Department:
School of Art, Design, and Media and School of Liberal Arts and Education Division:
Academic AffairsFLSA Status:
Exempt Union: N/AReporting to:
Dean Compensation range: $66,000 - $80,000

Position Summary Reporting jointly to the Dean of the School of Art, Design, and Media and the Dean of the School of Liberal Arts and Education, the Assistant Dean of Academic Operations is responsible for coordinating the operational, administrative, and project management functions that support the academic mission of both Schools.

As a shared administrative Partner, the Assistant Dean works collaboratively with both Deans to implement strategic priorities, oversee academic operations, improve administrative effectiveness, and ensure consistent business practices across the Schools. The position manages complex projects, coordinates faculty and curriculum administration, supports assessment and accreditation activities, and facilitates communication between the Schools, academic departments and institutional partners.

The Assistant Dean operates through collaboration, coordination, and influence rather than direct supervisory authority and serves as an essential administrative partner enabling both Deans to focus on academic leadership, faculty development, strategic initiatives, and external engagement.

Summary of Essential Functions Serve as the primary operational and administrative partner to two Deans supporting two academic Schools.

Coordinate the day-to-day academic administration and operational activities of both Schools.

Manage complex academic projects, institutional initiatives, and cross-functional administrative processes.

Coordinate curriculum administration, assessment activities, accreditation support, and academic planning processes.

Support faculty administrative processes, committee operations, and shared governance activities.

Coordinate implementation of academic policies, procedures, and institutional initiatives.

Support strategic planning, operational decision-making, and implementation of institutional priorities.

Prepare reports, analyses, presentations, and briefing materials supporting administrative decision-making.

Foster collaboration, operational consistency, and continuous process improvement across both Schools.

Essential Duties and Responsibilities Academic Administration and School Operations Coordinate implementation of priorities established by each Dean while promoting operational consistency across both Schools.

Develop and manage annual operational calendars, project timelines, and implementation schedules.

Coordinate School meetings, leadership meetings, committee activities, agendas, minutes, and follow-up actions.

Prepare reports, presentations, analyses, briefing materials, correspondence, and other documents supporting the work of both Deans.

Coordinate implementation of institutional initiatives affecting academic programs and School operations.

Serve as the primary administrative liaison between the Schools and the Provost's Office, Registrar, Enrollment Management, Institutional Effectiveness, Human Resources, Finance, Student Affairs, Facilities, and other College offices.

Coordinate administrative processes that support efficient academic operations and effective service delivery.

Assist the Deans with operational planning, project management, resource coordination, and implementation of School priorities.

Coordinate academic calendars, registration timelines, scheduling processes, catalog updates, and academic communications.

Monitor operational progress on strategic initiatives and provide regular updates to both Deans.

Recommend and implement improvements to administrative processes, workflows, and communications.

Curriculum, Assessment, and Academic Quality Coordinate administrative processes supporting curriculum development, review, approval, and implementation, including new programs, courses, certificates, concentrations, and program revisions.

Coordinate assessment planning, Program Learning Outcomes reporting, and documentation supporting continuous improvement.

Support Academic Program Reviews and implementation of resulting recommendations.

Coordinate documentation supporting regional and specialized accreditation activities.

Collaborate with Institutional Effectiveness to collect, organize, and communicate assessment and academic planning data.

Coordinate implementation of institutional academic policies affecting curriculum and assessment.

Support planning and coordination of academic events including Orientation, Registration, Open House, Art Walk, Commencement, and related activities.

Faculty Administration Coordinate administrative processes supporting faculty recruitment, onboarding, appointments, contracts, evaluations,…