HR Administrative Assistant

MARYLAND TRANSIT ADMINISTRATIONJoin the Team That Moves Maryland!

Now Hiring: HR Administrative Assistant (Administrative Officer II) (3235)

Are you ready to take on a career where your work directly impacts the lives of thousands of Marylanders every day? Do you thrive in fast-paced environments, enjoy solving real-time challenges, and feel motivated by meaningful public service?

If so, the Maryland Transit Administration (MTA) wants you on our team.

The Maryland Transit Administration (MTA) is seeking a HR Administrative Assistant. The HR Administrative Assistant serves as the primary administrative support to the Office of Human Resources, reporting to the HR Director. The position coordinates administrative functions, office operations, communications, special projects, and customer service activities while ensuring the efficient operation of the Human Resources Office.

• Provide administrative support to the HR Director.
• Manage calendars, meetings, correspondence, and scheduling priorities.
• Prepare presentations, reports, meeting materials, and communications.
• Track assignments, action items, and special projects on behalf of the HR Director.
• Coordinate leadership meetings, advisory groups, employee engagement activities, and training events.

• Coordinate daily administrative operations of the HR Office.
• Ensure timely and professional customer service for employees, retirees, applicants, and stakeholders.
• Monitor shared HR mailboxes, phone inquiries, and office workflows.
• Maintain office procedures, forms, records, and administrative systems.
• Coordinate office supply procurement and inventory management.
• Assign and monitor work activities to ensure timely completion of tasks and customer service objectives.
• Assist with onboarding, training, scheduling, and performance feedback for contractual staff.
• Escalate performance concerns and staffing issues to HR leadership as appropriate.

• Associate's degree; bachelor's degree preferred.
• Four years of progressively responsible administrative support experience.
• Experience supporting executive-level leaders.
• Experience coordinating office operations.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, communication, customer service, and project coordination skills.

Baltimore City

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years' experience in administrative or professional work.
* One (1) or more years of experience handling administrative support duties within a Human Resources.

* Selective Qualification recruitments are utilized when the position requires specific or additional bona fide occupational qualifications (knowledge, skill, or ability). No substitution is allowed for a selective qualification.

Employees in this classification may be assigned duties that require operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the state of Maryland.

Employees should adhere to all safety rules, policies, regulations, and personal protective equipment requirements to support a safe and healthy working environment. Employees may attend and participate in safety meetings and should report hazards, unsafe acts, near misses, injuries, and…