Administrative Assistant

JOB SUMMARY:
We are seeking a highly organized and detail oriented Administrative Assistant to support daily operations within a healthcare environment. The ideal candidate will possess strong administrative skills, excellent customer service abilities, and the capacity to manage multiple priorities while maintaining confidentiality and professionalism.

• Provide administrative and clerical support to assigned departments and healthcare staff.
• Perform data entry, document preparation, filing, scheduling, and general office support functions.
• Maintain accurate records and databases.
• Communicate effectively with physicians, clinical staff, patients, visitors, and colleagues.
• Assist with timekeeping, scheduling, and departmental reporting as needed.
• Utilize department specific systems and software to support operational needs.
• Prioritize and manage multiple tasks while meeting deadlines.
• Ensure all information is handled with the highest level of confidentiality.
• Deliver exceptional customer service and maintain positive working relationships across the organization.

• High School Diploma or GED required.

• Minimum of 3 years of general clerical and/or administrative experience in a healthcare setting required.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and internet based applications.
• Excellent typing and data entry skills.
• Experience with at least one of the following systems:
  • Smartsheet
  • Epic Op Time
  • Timekeeping/Workforce Management systems
• Strong verbal, written, and interpersonal communication skills.
• Ability to effectively interact with medical staff, patients, visitors, and colleagues.
• Excellent organizational and filing skills with strong attention to detail.
• Ability to prioritize workload, work independently, and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work under pressure and manage multiple responsibilities simultaneously.
• Demonstrated commitment to providing outstanding customer service.