Sr. Administrative Assistant Baltimore, MD

Sr. Administrative Assistant

We are looking for a detail-focused Sr. Administrative Assistant to support the facilities team in Baltimore, Maryland. This position is ideal for someone who can manage high-volume administrative tasks with accuracy, stay organized in a fast-paced remote environment, and work confidently with digital collaboration tools. The person in this role will help keep requests, purchase order information, and work order records current while ensuring spreadsheets and documentation are maintained with precision.

Responsibilities:

• Enter a large volume of work order information accurately and efficiently to help reduce outstanding administrative backlog.

• Prepare, update, and organize spreadsheets used to track facilities-related requests, statuses, and supporting details.

• Review incoming requests and process them in a timely manner while maintaining clear and complete records.

• Compare purchase order information against related documentation to confirm accuracy and proper alignment.

• Support the facilities division with day-to-day administrative coordination and data management activities.

• Use Microsoft Excel to build, maintain, and format reports and tracking files for operational needs.

• Collaborate through Microsoft Teams to communicate updates, share information, and coordinate work with internal stakeholders.

• Maintain organized electronic files and ensure data is entered consistently across administrative records.