Sr. Administrative Coordinator; DOM Bay General Internal Medicine

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking a Sr. Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of anoffice, unit or program. This position may provide support forfiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair,program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others.

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar supportto a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget,including monitoring and tracking expenses, budget reconciliation,resolving issues, and assisting with developing budget projections,collecting information for budget development.
• May represent department management in appropriatecircumstances within the scope of the position’s responsibility andpurview.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow,records control, course materials).
• Coordinate purchasing processes; process various departmentbills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings.
  
  Record and draft minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g.,payroll, purchasing, records control, office moves/renovations,repairs and maintenance.
• May serve as the liaison or office contact with facilities orother service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g.,record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures toensure efficiency in general office operations, interpret and communicate operating policies.
• Develop and produce reports.
• Assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Coordinate preparation, set up and logistics for department/office events/functions.
• May perform some non-routine and confidential administrative functions.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Other duties as assigned.

• High school diploma or graduation equivalent.

• Four years of related experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Highly proficient with Microsoft Office programs including
  
  Outlook, Word, Excel, and PowerPoint.

• Calendar Management
  - Intermediate
• Event Coordination
  - Intermediate
• Financial Administration
  - Intermediate
• Interpersonal Skills
  - Intermediate
• Meeting Coordination
  - Intermediate
• Office Procedures
  - Intermediate
• Oral and Written Communications
  - Intermediate
• Organizational Skills
  - Intermediate
• Project Management
  - Developing
• Report Writing
  - Intermediate

The core technical skills listed are most essential;additional technical skills may be required based on specific division or department needs.

Classified

Title:

Sr. Administrative Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.80 - $37,80 HRLY ($52,000 targeted;Commensurate w/exp.)

Employee group:
Full Time

Schedule:

M-F 8a - 4:30p

FLSA Status:
Non-Exempt

Location:

Hybrid/Johns Hopkins Bayview

Department name: SOM DOM Bay General Internal Medicine

Personnel area:
School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a…