Specialist, Program

The Center for Shock, Trauma and Anesthesiology Research (STAR) and the Department of Anesthesiology are seeking a Program Specialist to provide comprehensive administrative and operational support for the Department's research, academic, and administrative missions. The Program Specialist is responsible for the day-to-day tactical administrative functions of STAR and the Department of Anesthesiology/Translational Research.

This position acts independently to resolve administrative issues, coordinate activities across multiple stakeholders, and serve as a liaison between faculty, staff, students, visitors, and senior leadership across the University. The incumbent will exercise a high degree of confidentiality, tact, and discretion while managing a variety of routine and non-routine administrative responsibilities.

Primary responsibilities include managing calendars and schedules, coordinating seminar and lecture series, processing requisitions and purchasing transactions, ordering laboratory and office supplies using the State P-Card, coordinating travel arrangements and reimbursements, maintaining departmental websites, and supporting other administrative and operational functions as needed. The position will also coordinate meetings and events, maintain records and departmental documentation, assist with office and research administration, and support departmental initiatives.

The successful candidate will possess strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities, work independently, and identify and resolve issues in a dynamic academic and research environment. Additional duties may be assigned to support the operational needs of the Department of Anesthesiology and STAR.

Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance).

May independently manage or administer programs, processes, projects, or resources.

Applies intermediate level knowledge, concepts, principles, and skills. Decision making occurs within general guidelines and requires significant interpretation. Supervisor defines work guided by goals and objectives. Supervisor assists with unusual situations. Solutions require considerable analysis and evaluation of various alternatives. Independently anticipates needs and requirements to resolve non-routine matters.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance;

professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

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