Executive Assistant

About Gladstone Psychiatry & Wellness

Gladstone Psychiatry & Wellness is a physician-owned outpatient psychiatric practice serving patients throughout Maryland. With locations in Baltimore/Mt. Washington, Columbia, Bethesda, Frederick, and Hunt Valley, as well as statewide telehealth services, we are committed to delivering thoughtful, high-quality behavioral healthcare.

Our organization includes approximately 140 employees with 70 clinicians, and we are proud to celebrate our 10th anniversary this year.

In addition to the clinical practice, we are developing Gladstone Wellness, an emerging coaching and burnout-recovery venture designed to support clinicians and healthcare professionals.

As we continue to grow, we are seeking an exceptional Executive Assistant who can help our CEO remain focused, organized, and positioned to lead effectively across multiple priorities and business initiatives.

The Executive Assistant to the CEO is a highly trusted, high-autonomy position supporting the CEO and President, who also maintains a part-time clinical practice.

This role is ideal for someone who thrives in a fast-paced and evolving environment and is comfortable managing complexity across executive leadership, clinical operations, organizational initiatives, business development, and strategic projects.

You will serve as a critical extension of the CEO, helping protect their time, organize competing priorities, anticipate needs, and ensure important commitments and follow-ups do not fall through the cracks.

This is more than a traditional administrative role. We are looking for someone who brings exceptional judgment, organization, initiative, discretion, and the confidence to manage priorities independently.

• Manage a complex and frequently changing calendar that includes clinical responsibilities, executive leadership meetings, board matters, strategic initiatives, travel, and personal commitments.
• Proactively protect the CEO's time by evaluating priorities, identifying conflicts, and creating appropriate space for high-value work.
• Coordinate meetings across multiple locations, leaders, and external stakeholders.
• Manage meeting logistics, travel arrangements, and scheduling changes with professionalism and flexibility.

• Triage incoming requests, correspondence, and meeting invitations, determining what requires immediate CEO attention, what can be delegated, and what can be addressed later.
• Draft, edit, and prepare executive correspondence, announcements, emails, and internal communications on behalf of the CEO.
• Learn and consistently reflect the CEO's communication style and voice.
• Serve as a professional first point of contact for the CEO's office when interacting with employees, business partners, vendors, clinicians, and outside stakeholders.

• Help organize and track multiple executive-level work streams, which may include corporate structuring initiatives, payer negotiations, leadership programming, business development, marketing, and other strategic priorities.
• Track deadlines, commitments, documents, and follow-up items without necessarily owning the substantive work.
• Follow up with internal and external stakeholders to help ensure commitments and deadlines remain on track.
• Build and maintain trackers, checklists, workflows, and written procedures that improve executive-office efficiency.

• Coordinate board and executive leadership meetings from preparation through follow-up.
• Prepare agendas, briefing materials, presentations, meeting notes, and supporting documentation.
• Track decisions, action items, and follow-up responsibilities.
• Maintain organized and…