Executive Office Manager and Legal Administrative Coordinator

DISCLOSURES

The statements contained in this document describe the general scope and level of services expected under this engagement and are not intended to be all-inclusive. Responsibilities may evolve over time based on business growth, campaign performance needs, platform changes, or strategic direction. The Company will notify the contractor of any material changes to the scope of work.

Enterprise Management Solutions, LLC (EMS) is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

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POSITION TITLE:

Executive Office Manager and Legal Administrative Coordinator

ALTERNATE TITLE(S):
Executive Administration & Legal Operations Coordinator, Front Desk Receptionist, Executive Office Manager & Corporate Legal Coordinator, Executive Office & Governance Coordinator

COMPANY:
Enterprise Management Solutions, LLC

DIVISION:
Executive Office / Operations

DEPARTMENT:
Executive Office

UNIT:
Executive Office Administration / Legal Administrative Support

BENEFITS PACKAGE:
Overtime opportunities, health insurance, paid time off, retirement benefits, technology stipend, retirement benefits, and professional development opportunities

Monday - Friday, 8:00 AM - 5:00 PM Full-Time, On-Site. Regular onsite attendance is required. Occasional schedule flexibility may be necessary to support executive meetings, urgent matters, events, deadlines, site visits, or office-opening and closing responsibilities.

ACCOUNTABLE TO:
Chief Executive Officer and designated C-Suite Officer(s)

ACCOUNTABLE FOR:
Managing the daily operations of the executive office; providing high-level administrative support to the Chief Executive Officer and designated C-suite officers; coordinating executive calendars, meetings, correspondence, records, deadlines, and assignments; maintaining corporate and legal-administrative records; supporting interactions with attorneys, government agencies, regulators, vendors, and other external stakeholders; and ensuring that executive-office operations remain professional, organized, secure, confidential, and responsive.

CLASSIFICATION:
Non-Exempt (W-2, Hourly) - Full-Time

$16.00 – $25.00 per hour, commensurate with experience

Limited travel may be required for executive meetings, site visits, document delivery, government or professional appointments, or other authorized business activities.

The Executive Office Manager and Legal Administrative Coordinator manages the day-to-day operations of the executive office while providing high-level administrative and coordination support to the Chief Executive Officer and designated C-suite officers.

The role serves as a central point of coordination for executive schedules, meetings, visitors, correspondence, records, assignments, deadlines, corporate documentation, contracts administration, licensing and regulatory matters, and legal-administrative support.

The successful candidate must be polished, highly organized, discreet, and comfortable working with executives, attorneys,…