Permit Coordinator

Description

POSITION TITLE:

Permit Coordinator

TEAM: PACE

REPORTS TO:

Vice President of PACE

FLSA CLASSIFICATION:
Hourly, Non-exempt

LOCATION:

Headquarters (On-Site)

At the heart of Gable lies a passion that transcends the conventional. We’re more than just creators of visual communications; we’re experts at creating experiences. We believe that every brand, building, and place has a unique story to tell, and our mission is to elevate the way they are seen, experienced, and remembered.

We are committed to fostering a collaborative and inclusive work environment where team members can thrive and contribute to our shared success.

The Permit Coordinator manages zoning research, permit applications, approvals, and inspection follow-up for Gable signage and related work. This role coordinates with permitting authorities and internal teams to identify requirements early, prepare complete submissions, and keep permit activity aligned with project schedules.

The Permit Coordinator maintains accurate permit records, communicates approval conditions and schedule risks, and follows outstanding requirements through closeout. The role also cross-trains to provide routine logistics and procurement support, primarily during team member absences.

• Research applicable zoning ordinances, sign codes, and permitting requirements, including sign allowances, submission requirements, fees, and expected review periods.
• Review project scope, sales agreements, drawings, and site information for permitting requirements; coordinate with Sales, Account Managers, Project Managers, Design, and PACE to resolve gaps before submission.
• Provide timely zoning and permit guidance during pre-sale planning and project execution, identifying restrictions or approval requirements that may affect scope, cost, or schedule.
• Prepare complete permit applications and assemble required drawings, authorizations, and supporting documents for the applicable jurisdiction.
• Coordinate responses to zoning issues, variance requests, and additional reviews with internal teams and permitting officials, escalating decisions that affect customer commitments or project requirements.

• Submit applications, follow up with permitting authorities, and coordinate responses to review comments and resubmittals through approval.
• Maintain current permit tracking records and Grace task notes, including submission dates, fees, status, approval conditions, expiration dates, inspections, and next actions; review open items at least weekly.
• Align permit milestones with project schedules, participate in project coordination meetings, and promptly communicate delays, missing information, or other risks to the responsible teams.
• Distribute approved permits and applicable conditions to Project Management, Design, Manufacturing, and Field Operations before affected work proceeds; track required renewals or extensions.
• Coordinate and track required inspections, including final inspections; follow up on outstanding corrections and retain approval and closeout documentation.

• Prepare permit fees and related purchase orders for approval and payment; maintain receipts and job coding, and reconcile permit-related credit card charges monthly.
• Maintain documented jurisdiction requirements and permitting procedures, identify ways to reduce avoidable delays, and protect confidential customer and project information.
• Cross-train in logistics and provide backup during team member absences, including coordinating pickups and deliveries, communicating with carriers, preparing shipping documents, and tracking shipment status.
• Cross-train in…