Office Administrator

Summary

The Office Administrator is a member of the Field Operations team, responsible for administrative, clerical, and financial support across two assigned sites. This role serves as a primary point of contact for site communications and is accountable for accurate recordkeeping, timely daily reporting, and administrative processes. The ideal candidate is highly organized, detail-oriented, handles confidential information, and thrives in a fast-paced environment.

• Provide administrative and office support to site leadership, teams, and departments to sustain efficient day-to-day operations.
• Coordinate meetings, travel arrangements, mail distribution, and other office activities across two assigned sites.
• Maintain office supply inventory, including ordering, receiving, and stocking, to ensure uninterrupted site availability.
• Operate and support office equipment, including copiers, fax machines, and postage systems, and coordinate service as needed.

• Serve as a primary point of contact by answering and screening telephone calls, responding to routine inquiries, and directing communications to the appropriate parties.
• Prepare, compose, and distribute correspondence, reports, memos, and other communications using word processing, spreadsheet, and presentation software.
• Assemble presentation materials that support site and regional leadership reviews.

• Maintain files, databases, records, and archives in accordance with company retention and confidentiality requirements.
• Conduct data collection and produce multiple recurring daily reports for site and regional leadership.
• Deliver ad hoc reporting and analysis that supports site operations and regional visibility.

• Execute routine financial and administrative processes including expense reporting, invoicing, billing, and collections.
• Provide accounts payable and accounts receivable support, including reconciliations and form administration.
• Administer payroll-related documentation and data entry within approved payroll and timekeeping applications.
• Promote a business partner and ownership mindset to the team to prioritize customer service excellence, adaptability and resilience to change and continuous improvement.
• Other tasks as assigned.

Pay Range:  

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance