Purchasing Specialist; General Associate

Overview

Position Title: Purchasing Specialist (General Associate)

Description: As a member of CNMS Business Central, the Purchasing Specialist supports the purchasing functions for an assigned portfolio of departments in the College of Natural and Mathematical Sciences.

Department: College of Natural and Mathematical Sciences, Dean's Office

Position Overview: As a member of CNMS Business Central, the Contingent I Purchasing Specialist (General Associate) supports the purchasing functions for an assigned portfolio of departments in the College of Natural and Mathematical Sciences.

UMBC offers competitive compensation. This role starts at $23.77 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full-time roles. Tuition remission is also available.

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Reporting to the Assistant Dean for Financial Management, the incumbent is responsible for providing support to an assigned portfolio of departments in the College of Natural and Mathematical Sciences.

Primary duties include:

• Enter requisitions, invoices, payment requests, and reimbursements in the Procurement System (JAGGAER), including payments to other USM institutions.
• Receive a wide range of science equipment, consumables, or temperature-sensitive biologics and communicate with faculty. Record the receipt of the transaction in the Procurement system.
• Enter transactions on department-issued purchasing card (pcard) and reallocate to the designated funding source timely. Maintain pcard documentation and submit statements and documentation for monthly review.
• Attend and participate in relevant purchasing training and committees related to purchasing.
• Report purchasing card fraud or suspicious activity and complete required paperwork.
• Contribute toward Standard Operating Procedures and improvements of the Request Tracker (RT) ticket system.
• Ensure compliance with university policies and procedures and advise department faculty and staff regarding those policies.
• Review current processes and procedures and make recommendations for business process improvements.
• Other duties as assigned that contribute to the mission of the college.

• High school diploma or GED
• Two years progressively responsible experience in a combination of budgeting, accounting, and purchasing.
• Strong verbal and written communication skills; basic organizational and analytical skills along with the ability to manage multiple assignments under time deadlines.
• Ability to understand and interpret university purchasing policies; and a commitment to exemplary customer service skills are required.

Note:

Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Strong problem-solving and decision-making skills with a proven track record of streamlining business processes and resolving complex issues.
• Familiarity with university, system, and state-level business policies and procedures.
• Higher education setting is strongly preferred.
• Previous purchasing experience for high-volume science research entity.

A background check will be required.

Upload a cover letter and a resume.

Open Until Filled

Benefits Summary

Hourly Pay Range (minimum: $23.77, maximum: $31.49) based on the University System of Maryland (USM) Pay Program.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

40 hours/week;
Monday - Friday 8 am-4:30 pm

Temporary, Contingent I

Nonexempt

UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator, see institutional resources.

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department during business hours.

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.