Coordinator, Procurement & Contracts

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Full Time Regular Full-Time BALTIMORE, MD, US

POSITION TITLE: Coordinator,Procurement and Contracts

SUPERVISOR: Manager, Procurement and Contracts

DATE EFFECTIVE: September 3, 2026

DATE REVISED: September 3, 2026

TRAVEL :
None

JOB CLASSIFICATION :
Non-Exempt

POSITION SUMMARY

The NAACP Empowerment Programs, Inc., a 501(c)(3) nonprofit organization for equal rights, seeks a Coordinator, Procurement and Contracts to support the Procurement team for vendor contracting, process streamlining, status updates, and driving recommendations to support the Association’s policies and guidelines. The Coordinator of Procurement and Contracts will help draft, review, and revise a wide variety of inbound and outbound contracts, including vendor, independent contractor, marketing, events, licensing, confidentiality, and other agreements.

The Coordinator of Procurement and Contracts will also assist in the creation and maintenance of contract-related processes, systems, and playbooks to improve transaction velocity, efficiency, and standardization while also identifying improvements to current workflows.

RESPONSIBILITIES/DUTIES

Under the direction of the Manager, Procurement and Contracts, the Coordinator, Procurement and Contracts will perform the following duties, to include, but not limited to:

• Assist the Manager of Procurement and Contracts by ensuring a comprehensive contract management system is rigorously maintained;
• Coordinate business and system enhancements to facilitate improved reporting;
• Identify issues. liaise, and provide guidance on contractual matters;
• Draft and create contracts for review by management.
• Support compliance by ensuring appropriate contractual terms is in placewith vendors.
• Organize and contribute to templates, playbooks, and guidance documents.
• Prepare presentations and draft and revise contract letters.
• Conduct training on contracting processes and initiatives.
• Write, evaluate, support the negotiations and execution of various contracts.
• Maintain correspondence and documentation related to contracts.
• Monitor contracts and advance close-out, extension, orrenewal of contracts.
• Collaborate with peersto ensure administrative systems and processes are consistently followed and monitored for effectiveness, addressing, and resolving gaps when identified.
• Document processes, policies, and procedures to establish arepository of institutional knowledge to be leveraged across Procurement and the Association;
• Problem-solve contract-related issues and elevate as necessary;
• Support additional organizational, administrative, and special projects, as necessary; and
• Perform other duties assigned by the Manager, Procurement and Contracts, orother designee.

QUALIFICATIONS

Education/Experience

• High School Diploma and Certificate in Procurement and Contractsor equivalent.
• Bachelor's degree preferred.
• 1-2 yearsofexperience working in procurement or contracts administration.
• Familiarity with content and standard working language for contracts.
• Proficient with Microsoft Office Suite, Microsoft Programs, datavisualization applications, orrelated software;
• Proven ability to build professional relationships with management and vendors to achieve outcomes;
• Proven ability to collaborate with peersto ensure administrative systems and processes are consistently followed and monitoredforeffectiveness and that gaps are addressed and resolved when identified; and
• Excellent written and verbal communication skills.
• Prior experience utilizing Docu Sign and Contract Life Cycle Management (CLM) software and AI tools in a procurement role.