Certified Payroll & Compliance Lead

Who We Are

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day.

Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission?

To be the best fire protection company the industry has ever seen.

The primary focus of this role is taking ownership of the Certified Payroll and Prevailing Wage function, while also supporting broader payroll compliance. The ideal candidate will be a subject matter expert in the regulatory requirements and underlying compliance principles associated with certified payroll, going beyond just preparing andsubmittingreports. This role requires someone who can interpret requirements,identify potential compliance risks, and ensure payroll practices and documentation consistently meet applicable federal, state, and local regulations.

The person we hire will serve as the primary resource for complex prevailingwageand certified payroll matters.

• Strong hands-on experience with Certified Payroll and Prevailing Wage compliance.

• Strong understanding of federal, state, and local payroll compliance requirements, particularly in a multi-state environment.

• Knowledge of the Davis-Bacon and Related Acts, state and local prevailing wage requirements, wage determinations, employee classifications, base wage rates, fringe benefit requirements, and overtime calculations.

• Lead the review of new projects and jobs toidentifyapplicable prevailing wage, certified payroll, reporting, and documentation requirements.

• Partner closely with Operations, Project Management, Contracting, and Payroll to ensure compliance requirements areidentifiedand addressed at the beginning of a project.

• Oversee the preparation, review, andtimelysubmission of certified payroll reports, including WH-347 and other federal, state, local, customer, or project-specific reports.

• Manage certified payroll requirements across multiple states, projects, and reporting platforms.

• Hands-on experience with Elation Systems, EMARS,LCPtracker, and/or similar certified payroll compliance platforms.

• Research, interpret, and resolve complex wage, fringe, classification, reporting, and documentation issues.

• Manage rejected reports, corrections, missing documentation, compliance notices, and other outstanding items through resolution.

• Provide day-to-day guidance and support to team members involved in certified payroll activities, including reviewing work and helping prioritize deadlines, while also serving as the escalation point for complex certified payroll & prevailing wage questions.

• Develop andmaintainstandardized procedures, documentation, controls, and tracking to support an effective and scalable certified payroll process.

• Support audits and requests from government agencies, general contractors, customers, and internal stakeholders.

• 5+ years of payroll experience with direct Certified Payroll/Prevailing Wage experience, preferably in a construction, service-based or multi-state environment.

• Proficiency in Excelincludingformulas, pivot tables, and organized data management.

• Sage 300 CRE experience preferred.

• Dayforce experience preferred, particularly experience supporting system implementation, testing, or prevailing wage configuration.

• Clear and professional communication skills with the ability to guide employees…