Property Specialist; Peabody Facilities

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking a Property Specialist who will be responsible for finance and maintenance activities for student residence hall and 10 rental properties belonging to the Peabody Institute.

• Generate necessary legal action, documents, and process in accordance with State law.
• Provide constant vendor/contractor communications; ensure vendors are submitting invoices in timely manner. Ensure invoices are accurate and complete invoice approvals in a timely manner.
• Ensure property is rented to fullest capacity
• Coordinate maintenance schedules and follow up in progress ofwork completion.
• Learn and ensure compliance with all JHU, local, state, and federal safety rules.
• Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
• Work with the Director of Facilities to coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures,regulations and contractual obligations and standards.
• Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms) in compliance with JHU business practices.
• Track and maintain Energy Star benchmarking data so information is current and accurate.
• Administer all leases to assure compliance with provisions/agreement.
• Show space to prospective tenants.
• Communicate clearly and on a timely basis with the Business Office using and/or providing the appropriate documentation.
• Maintain compliance with all JHU personnel policies and procedures.
• Miscellaneous duties or projects as assigned by the Director of Facilities.

• Maintain accurate records of all transactions and submit ontimely basis (i.e., rent rolls, delinquency reports,move-in/move-outs, etc.)
• Prepare annual budgets and income projections in a timely and accurate manner
• Ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner
• Confirm all leases, contracts, and purchase orders to ensure accuracy and proper documentation.
• Assist Director of Facilities with the development and controlling of operating and capital budget.
• Manage and coordinate day-to-day financial transactions including accounts receivables and accounts payable.

• Bachelor’s Degree
• Three years property management experience
• Additional education may substitute for required experience,and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, tothe extent permitted by the JHU equivalency formula.

• Effective and professional customer service skills.
• Familiarity with Microsoft Office (word and Excel), SAP accounting software as well as ability to learn new software programs.

Classified

Title:

Property Specialist Role/Level/Range: ATO 40/E/03/OH Starting Salary Range: $58,136 - $103,376 Annually ($75,990targeted; Commensurate w/exp.) Employee group:
Full Time

Schedule:

37.5 hours per week FLSA Status:
Exempt

Location:

Peabody Institute Department name:
Facilities Personnel area:
Peabody

The successful candidate(s) for this position will be subject to a pre-employment background check.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody…