Payroll Technician

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve.

At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. THIS RECRUITMENT IS LIMITED TO CURRENT DEPARTMENT OF HUMAN SERVICES (DHS) EMPLOYEES ONLY.

GRADE

ASTD
12

LOCATION OF POSITION

Maryland Department of Human Services Office of Budget and Finance/Accounting 25 S. Charles Street, 18th Floor Baltimore, MD 21201

Main Purpose of Job

The main purpose of this position is to audit and prove the timesheets and payrolls for assigned units and perform related fiscal duties needed to accomplish this task. The DHS Headquarters Payroll Office processes all payroll functions for 23 Local Departments and 6 Headquarters Administrations, in addition the timekeeping functions for the Headquarters' Administrations. The DHS payroll unit is in charge of all payroll functions for over 6000 regular and contractual employees, for an annual total of $428M in regular and contractual payroll.

POSITION DUTIES

 Manual inputs and adjustments, transmittals, and other documentation as generated by the Department of Budget and Management, and the Talent Engagement and Management, local county departments, etc.  Audit timesheets, per established auditing procedures, to ensure leave taken is accurate. Breakdown timekeeping reports and timesheets in accordance with established procedures.  Serve as a liaison on leave and pay issues to all headquarters personnel from any DHR unit to ensure accurate leave and pay per the established Payroll Services customer service guidelines.  

Audit and calculate overtime and shift differentials for assigned local departments, in accordance with the established 40/40 and 8/80 methods of overtime payments to ensure accurate pay of overtime and shift for DHR department employees.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments. Notes:  
1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.  
2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s).Include clear and specific information on your application regarding your qualifications.  One year of experience working within SPS Workday system.  One year of experience in an MD State Agency, Payroll Unit.  One year of experience in Research & Process Over/Under  Payments.  One year of experience in Customer service with assisting  employees.

LIMITATIONS ON SELECTION

THIS RECRUITMENT IS LIMITED TO CURRENT MARYLAND DEPARTMENT OF HUMAN SERVICES EMPLOYEES.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.  

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as…