Registrar, SOM; Registrar Office

Registrar, SOM (Registrar Office)

The Johns Hopkins University School of Medicine (JHU SOM) is part of Johns Hopkins Medicine, a leading integrated global health enterprise headquartered in Baltimore, Maryland. The JHU SOM Registrar plays a vital role supporting medical, graduate, and postdoctoral learners and other trainees, and leads a professional staff reporting to the Vice Dean for Education.

• Oversee the office which provides full-service services regarding academic programs and requirements, prepares the academic calendar aligning with the university-wide academic calendar, generates and publishes the course catalog annually following the university-wide academic calendar, and provides front counter support for SOM’s many constituencies.
• Accountable for all records office tasks following school and university policies and operational guidelines from the Office of the University Registrar.
• Lead the collaboration with school leadership and across JHU in the assembly of the Course Catalog and Academic Calendar.
• Manage Tier 3 case queue and provide timely response to cases in SCM for SEAM.
• Ensure learner compliance with SOM and University immunization and regulatory training requirements, including but not limited to influenza vaccination and Title VI training.
• Coordinate closely with JHU Benefits to maintain accurate benefit eligibility for all SOM learner populations.
• Create and manage policies around changes of student status, including processing of Drop/Adds, course withdrawals, and other administrative actions in coordination with university initiatives.
• Oversee inter‑divisional registration and work closely with SEAM, other JHU academic divisions and the Office of the University Registrar to create a seamless process for students.
• Oversee the implementation of all course scheduling, classroom and final exam scheduling, and posting of grades.
• Establish academic policy and set policies and procedures for students, residents, fellows, and other trainees.
• Vote on student promotion.
• Review and approve the degree work of master’s and PhD candidates.
• Recommend approved degree candidates to the Advisory Board of the Medical Faculty and the Doctor of Philosophy Board.
• Serve as secretary for the Medical Student Promotions Committee.
• Manage student records and all student systems configuration with guidance from the Office of the University Registrar.
• Oversee development of processes and practices that safeguard student data.
• Oversee, evaluate, and improve processes and systems that provide critical data promptly to various stakeholders for enrollment and financial planning, strategic modeling, and survey responses.
• Oversee the conferral process, including producing the potential graduate list for commencement, all activities related to the end of term, diploma and transcript orders, etc.
• Ensure that necessary data is properly managed and backed up, and that appropriate data feeds from disparate systems (e.g., Occupational Health, my Learning and CPR) are imported and/or distributed.
• Develop, prepare, analyze, and distribute reports for the Dean, Associate Deans, faculty, and staff on enrollment at the school.
• Plan and execute the annual Convocation ceremony.
• Ensure that international students and trainees are appropriately appointed in compliance with their visa status.
• Act as the designated school official for all enrollment-related reporting and the Veterans Administration related to periodic audits.
• Administer the Visiting Medical Student Program and generate a medical student directory.
• Act as the Executive Chief Proctor for the NBME/USMLE activities and certify medical student eligibility for USMLE examinations.
• Serve on divisional and university committees.
• Other duties as assigned.

• Understanding of nationally recognized practices and procedures for registrars including registration and records management, degree audit systems, transcript practices, and evolving best practices in records and registration.
• Experience with student support services; student course scheduling software or similar database; experience with FERPA and other…