REPOST*Accounts Payable Technician

Position: *REPOST*Accounts Payable Technician
Introduction

The Maryland Department of Labor is currently accepting applications from qualified candidates for an Fiscal Accounts Technician II position withinthe Office of Administration. As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical anddental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, andeven joining the Maryland State Employees Credit Union.

Resumes are acceptable as additional information, however the application will be rejected unless it is not completed.

GRADE

ASTD
12

LOCATION OF POSITION

100 South Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

The main purpose of this position is to serve as a Fiscal Accounts Technician in the Accounts Payable Unit of the Office of Administration. This position requires someone to work with other units on proper use of agency accounting codes. These duties also include processing invoices, refunds, wage payments, and expense vouchers. The incumbent will also monitor the expense voucher mailbox for review and distribution of expense vouchers for processing.

POSITION DUTIES

Duties of this position includes, but are not limited to:  Key invoices, refunds, and expense vouchers into FMIS (Financial Management Information System). Review all transactions for accuracy. Review and reconcile any coding inaccuracies with the Chart of Accounts and budget staff. Ensure that changes that occur during the fiscal year and (program year, grant year and grant phase) are properly recorded.  

Monitor expense voucher mailbox to download incoming submissions and perform the initial audit of expense vouchers and required supporting documentation for compliance to State Travel Regulations by checking such items as the viability of supporting receipts and approved travel documents, use of accurate funding, accuracy of mileage calculations, and validity of the vendor in the State's vendor table. The incumbent will also maintain the Agency's expense voucher databases, produce reports on demand, and create vendor maintenance requests as needed by requesting the required information from employees.

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments. Notes:  
1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.  
2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s).Include clear and specific information on your application regarding your qualifications.

Experience with Adobe Pro Experience auditing expense reimbursements using Google Suites (Email, Drive, Forms and Sheets) Account Payable experience Experience processing invoices using FMIS, R
* Star/ADPICS

LIMITATIONS ON SELECTION

Limited to current Department of Labor employees only.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment over payment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.

We will not consider information submitted after this date.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. For positions that require Bachelor/Master Degree etc:
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. For further information, you may call International Consultants of Delaware, Inc.  or World Education Services Inc. or .

EXAMINATION PROCESS

The examination for this recruitment will be an…